Contracts and Grants Specialist III

Apply now Job no: 498582
Work type: Administrative & Professional
Location: Main Campus (Orlando)
Categories: Administrative/Professional

Classification Title:

Contracts and Grants Specialist III

Job Description:

  • Performs administrative work in support of research proposals, awards, and compliance. Provides oversight of pre- and post-award sponsored program functions associated with the review and submission of proposals. Reviews and analyzes issues for federal and state private sponsoring agencies.

  • Responsible to the Associate Dean of Research of the College of the Health Professions and Sciences (CHPS). Responsible for coordinating contract & grant (C&G) activity for CHPS Office of Research. Provides comprehensive pre- and post-award support to the college's principal investigators (PIs) proposing for funding through a variety of federal and non-federal organizations. Provides analytical and financial support in proposal processing contract and grant administration, and budget development.

  • Coordinates the organization, planning, and preparation of proposals for federal agencies and non-federal agencies; includes understanding of multiple sponsor-specific procedures, complex contracts and grants requirements, electronic and other submission approaches, and necessary form and budget development.

  • Acts as liaison between PI and Office of Research. Applies contracts and grants concepts to review complex contract and grant proposals and obtain/verify necessary compliance approval. Stays abreast of ever-changing federal sponsor guidelines and maintains collection of boilerplate templates for main sponsors.

  • Coordinates proposal submission by acting as liaison between PI and Office of Research to resolve pressing concerns in time for meeting submission deadlines, including providing grammatical and basic content review and modifying proposal pieces as needed to meet sponsor guidelines.

  • Works on proposals of diverse scope where analysis of data requires a thorough understanding of complex regulations. Typically works several highly complex proposals simultaneously that may involve multiple investigators, complex task budgets with option years, and/or multiple sub awards.

  • Performs contract and grant administration, including the processing of non-competing continuations, supplements, other award/agreement amendments, and sub award initiation, monitoring and modification. Reviews financial and administrative management requirements of research contract and grant proposals.

  • Provides advice and counsel regarding sponsored projects administration to CHPS PIs, institutes and centers. Assist in support of audits as directed by senior staff.

  • Provides pre-award updated information required by sponsor representative through Office of Research before issue of awards and/or submission.

  • Coordinates and consults with the following UCF offices and staff regarding compliance approvals: Office of General Counsel (OGC), Institutional Review Board (IRB), Institutional Animal Care and Use Committee (IACUC), Environmental Health & Safety, and Export Controls.

  • Reviews and guides others in the review of financial and administrative management requirements of research contract and grant proposals, awards and transactions to ensure compliance with institutional and sponsor policies.

  • Works independently to assess complex contract and grant proposal requirements, develops action plans, necessary forms and budgets, and organizes sub award support documentation.

  • Provides unit support activities, including supporting the associate dean of research and the CHPS Research Council, and coordinating/offering research education trainings/workshops/events.

  • Maintains complete and accurate collection of research management administration data for the pre-award phase of proposals and resulting contracts and grants.

  • Performs general administration, including the processing of hiring personnel, and reviewing financial and administrative management.

  • Provides advice and counsel on funding options for PIs, including searching for and disseminating funding opportunities that match PI research interests and eligibility.

  • Coordinates with UCF Foundation and UCF Research Foundation as needed.

  • Interprets and applies contract and grant sponsored guidelines, rules, regulations and university administrative, fiscal and human resources, policies and procedures.

  • Develops and monitors special projects, training and workshops for faculty and staff. Assists in ensuring college, university and sponsor administrative requirements are met.

  • Other duties and special projects as assigned.


College of Health Professions and Sciences - Dean's office

Work Schedule:

Monday-Friday; 8:00 AM to 5:00 PM

Type of Appointment:


Expected Salary:


Minimum Qualifications:

Bachelor's or Master's degree and 4+ years of relevant experience.

Additional Minimum Requirements:


Preferred Qualifications:

  • Master's degree in a related field with grant administration/management experience in higher education.
  • Preferably a CRA with federal grant administration experience, including National Institutes of Health grant submission/management experience.
  • Strong interpersonal, written and verbal skills and have the ability to work with diverse populations.
  • Demonstrates excellent problem-solving skills and critical analyses abilities.
  • Prefer knowledge and experience with University of Central Florida policies and procedures.
  • Knowledge and experience in working with Federal regulations as they relate to contracts and grants.

Additional Application Materials Requirements:


Special Instructions to Applicants:

If you are selected as the final candidate for an employment opportunity here at UCF, both your position and salary will be significantly based upon the information that you have provided in your application for employment. We urge you to please take the time to complete the application in its entirety.

Equal Employment Opportunity Statement:

As an equal opportunity/affirmative action employer, UCF encourages all qualified applicants to apply, including women, veterans, individuals with disabilities, and members of traditionally underrepresented populations. UCF's Equal Opportunity Statement can be viewed at: As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request.


The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.

Advertised: Eastern Standard Time
Applications close: Eastern Standard Time

Back to search results Apply now Refer a friend

Share this:

| More