Administrative Assistant I

Apply now Job no: 498952
Work type: USPS (Staff)
Location: Main Campus (Orlando)
Categories: Administrative/Clerical Support, Engineering/Computer Science

Classification Title:

Administrative Assistant I

Job Description:

The Department of Industrial Engineering & Management Systems at UCF is seeking applicants for an Administrative Assistant I position. This position is primarily responsible for travel, payroll time entry and ePAF originator for the Department.

Tasks performed by the position include, but are not limited to the following:

 

  • Submit travel authorization requests and create travel requisitions for purchase orders. Make travel arrangements and travel related purchases with UCF purchasing card. Gathers documentation for submission of travel vouchers for reimbursement of travel expenses. Responsible for the interpretation and adherence to travel policies and procedures.

  • Collect time sheets each pay period and notify employees of holidays and changes in payroll schedule as necessary. As payroll time processor, enter time and pay exceptions in PeopleSoft for each pay period.

  • Originator for electronic personnel action forms (ePAF). Collect employee hire documents, contracts and other documents necessary for submission of ePAF.

  • Communicate with faculty regarding textbooks required each semester for courses offered by the department to assure that the relevant and current version is ordered for each course offered each semester. Submit information for textbooks required for each course for bookstore publication each semester.

Department:

College of Engineering and Computer Science - Industrial Engineering and Management Systems

Work Schedule:

Monday - Friday; 8:00 AM - 5:00 PM

Type of Appointment:

Regular

Expected Salary:

$32,703

Minimum Qualifications:

High School Diploma or Equivalent and 0+ years of relevant experience.

Additional Minimum Requirements:

N/A

Preferred Qualifications:

Preferences include:

  • Experience with PeopleSoft.
  • Familiarity with UCF travel guidelines, regulations, policies and procedures.
  • Skilled in the use of various software in the Microsoft Office suite such as Outlook, Excel, etc.
  • Ability to communicate effectively both verbally and in writing.

Special Instructions to Applicants:

N/A

Health Assessment Required:

N/A

Veteran’s Preference

Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans’ Preference, please visit http://hr.ucf.edu/files/VeteransPreference.pdf

Equal Employment Opportunity Statement:

As an equal opportunity/affirmative action employer, UCF encourages all qualified applicants to apply, including women, veterans, individuals with disabilities, and members of traditionally underrepresented populations. UCF's Equal Opportunity Statement can be viewed at: http://www.oie.ucf.edu/documents/PresidentsStatement.pdf. As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request.

 

The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.

 

Advertised: Eastern Standard Time
Applications close: Eastern Standard Time

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