Contracts & Grants Specialist III

Apply now Job no: 499517
Work type: Administrative & Professional
Location: Main Campus (Orlando)
Categories: Research/Grants

Classification Title:

Contracts & Grants Specialist III

Job Description:

This position is responsible for drafting, review, and negotiation of contracts and other research-related agreements that require advanced knowledge of university policy and procedures, and state and federal regulations and law.

Other responsibilities for this position include:

  • Draft or review research-related contracts, and other agreements, funded and unfunded, such as research and research services and consulting, memoranda of understanding, material transfer agreements, confidentiality agreements, master agreements, cooperative research and development agreements, data use, equipment loans, proprietary information, intergovernmental personnel assignments, and other agreements. Incorporate statements of work, budgets, invoicing terms, deliverable schedules and other required terms.

  • Coordinate agreement reviews by other Office of Research components, other University units, and the Office of General Counsel. Incorporate edits as required to comply with applicable policies, regulations, and law. Conduct award negotiations with sponsoring agencies and serve as primary liaison for the University with sponsoring agencies, investigators, and other University offices. Route revisions for additional approvals, as needed; route for signatures to execute agreements.

  • Draft, or review contract modifications received from sponsors; route for internal reviews, approvals, and signature, as needed.

  • Maintain ability to work independently, efficiently, and accurately, and follow through on assignments with minimal direction.

  • Serve as primary contact for investigators and college and department research administrators in assigned Colleges and Units in all matters related to the drafting, review, interpretation, analysis, negotiation and execution of research contracts and other agreements in support of Office of Research sponsored program activities.

  • Advise faculty, administrators and staff in interpretation and clarification of contract terms, appropriate business unit, sponsor requirements, and applicable regulations and laws, including restrictions and other pertinent information.

  • Interpret and assess contractual language regarding issues such as intellectual property rights, confidentiality, liability, indemnification, risk, publishing rights, invoice and payment terms, governing law, and confirmation of sponsor's corporate registration, and negotiate terms compliant with university policies and state law.

  • Research, review, analyze, and interpret statutory and policy language, federal regulations such as FARs, DFARs, and CFRs, to ensure the application of appropriate terms for public educational institutions. Determine appropriate flow-down provisions, as needed, from pass-through entities.

  • Ensure associated University compliance units are notified, or have approved proposed contract activities, as required, for human subjects protections, animal welfare, biosafety, environmental health and safety, export control, facility security, and conflict of interest.

  • Maintain high level of service to investigators and staff in assigned units. Escalate non-standard contract terms, as needed, in accordance with approved escalation procedures.

  • Provide notice to Research Office award management team for the establishment of new projects; ensure all documents and information are filled for new project establishment or modifications to existing projects.

  • Maintain proficiency interpreting and applying federal regulations governing sponsored programs including 2 CFR 200, Federal Acquisition Regulations, standard federal research terms and conditions, and agency-specific requirements. Remain current with developments in University sponsored contracting and research administration through participation in professional development activities such as attendance at professional meetings, and in-house webinars and other informational sessions.

  • Assist with special initiatives and projects. Other duties as assigned.


Office of Research

Work Schedule:

Monday - Friday; 8:00 AM to 5:00 PM. Schedule may vary as required.

Type of Appointment:


Expected Salary:


Minimum Qualifications:

Bachelor's or Master's degree and 4+ years of relevant experience.

Preferred Qualifications:

  • Previous experience in research and contract administration, and drafting and reviewing contracts is preferred.

  • Juris Doctorate (JD), Masters in Research Administration, and/or Certified Research Administrator preferred.

  • Proficiency in Microsoft Office Suite (Word, Adobe, Excel) is preferred.

  • Strong interpersonal, written, and verbal skills and have the ability to work with diverse populations.

  • Demonstrates excellent problem-solving skills and critical analysis abilities.

  • Prefer knowledge and experience with UCF policies and procedures.

Additional Application Materials Requirements:


Special Instructions to Applicants:

This position title may change based on a classification and compensation study UCF is currently conducting. The title of this position may be impacted.

If you are selected as the final candidate for an employment opportunity here at UCF, both your position and salary will be significantly based upon the information that you have provided in your application for employment. We urge you to please take the time to complete the application in its entirety.

Equal Employment Opportunity Statement:

As an equal opportunity/affirmative action employer, UCF encourages all qualified applicants to apply, including women, veterans, individuals with disabilities, and members of traditionally underrepresented populations. UCF's Equal Opportunity Statement can be viewed at: As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request.


The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.


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