Office Support Assistant

Apply now Job no: 499675
Work type: USPS (Staff)
Location: Main Campus (Orlando)
Categories: Student Development/Enrollment Services

Classification Title:

Office Support Assistant

Job Description:

  • Provide general office/administrative support to the SSS Program.
  • Maintains all administrative records (electronic and paper), archives record as needed; some of which may be confidential in nature.
  • Maintains all SSS participants' hard and electronic files (including Blumen); archives and maintains all historical data.
  • Scheduled appointments, room scheduling, and manages the calendar of the Program Manager as needed.
  • Prepares materials, office correspondence, other publications, and detailed reports.
  • Maintains departmental budgets, prepares financial records, and provides periodic reports.
  • Arranges staff and student travel; including processing travel documents, reimbursements, and travel related processes.
  • Makes routine purchases, processes payments in accordance with UCF Purchasing and Finance and Accounting guidelines and procedures.
  • Recruit, select, train, and supervise student assistants.
  • Maintains departmental property/inventory; manages surplus as needed.
  • Handles employment paperwork (including hiring packets) for all employment classes; maintains staff records (paper and electronic).
  • Handles submission of timesheets/LAPERS, processes payroll and payroll adjustments as needed. Runs various reports in PeopleSoft. Maintains eCRT records.
  • Point of contact for visitors and coordinate meetings and scheduling of events for the office, including campus tours as needed.
  • Other duties as assigned by the Program Manager

Department:

SDES - Trio Programs

Work Schedule:

Monday to Friday, 8:00-5:00; Some nights and weekends.

Type of Appointment:

USPS Time-Limited

Expected Salary:

$29,069 - Negotiable

Minimum Qualifications:

High School Diploma or equivalent and 0+ years of relevant experience.

Preferred Qualifications:

  • A high school diploma and five years of appropriate experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
  • Experience working in and/or managing a dynamic, small office.
  • Should be able to take initiative and have the ability to manage multiple priorities simultaneously.
  • Excellent computer skills; proficient with Microsoft Office and Excel.
  • Experience supervising support staff.
  • Experience with UCF budget management, purchasing, hiring and payroll procedures.
  • Excellent written, verbal skills and customer service skills and the ability to work with attention to details.
  • Ability to exercise tact, initiative, and to work under minimal supervision. Excellent verbal and written communication skills.

Additional Application Materials Requirements:

N/A

Special Instructions to Applicants:

The position is provisional and funded through August 31, 2025, by a U.S. Department of Education grant.

Health Assessment Required:

N/A

Veteran’s Preference

Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans’ Preference, please visit http://hr.ucf.edu/files/VeteransPreference.pdf

Equal Employment Opportunity Statement:

As an equal opportunity/affirmative action employer, UCF encourages all qualified applicants to apply, including women, veterans, individuals with disabilities, and members of traditionally underrepresented populations. UCF's Equal Opportunity Statement can be viewed at: http://www.oie.ucf.edu/documents/PresidentsStatement.pdf. As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request.

 

The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.

 

Advertised: Eastern Standard Time
Applications close: Eastern Standard Time

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