Proposal Specialist II

Apply now Job no: 499849
Work type: Administrative & Professional
Location: Main Campus (Orlando)
Categories: Research/Grants

Classification Title:

Proposal Specialist II

Job Description:

The Proposal Specialist II will provide timely, high quality and coordinated pre-award services to UCF faculty and research staff in multiple colleges/departments/units as assigned. This position is responsible for conducting comprehensive analysis of proposals for extramural support to government and non-government entities.

Primary responsibilities for this position include:

  • Advises and assists University faculty, staff, departmental administrators and research coordinators in the interpretation of sponsor guidelines, forms, regulations and policies related to proposal and budgetary requirements.

  • Provides assistant and guidance to investigators and college and department research administrators on University and Sponsor requirements, procedural and policy changes affecting proposal preparation, review and submission.

  • Conducts comprehensive review of completed proposals, ensuring that proposals are current, accurate and complete and in full compliance with sponsor and University policies, procedures and other requirements.

  • Ensure proposal application and approvals are routed and completed through university electronic systems used for review and processing; ensure records are accurate and complete.

  • Collaborates with the senior proposal specialist on obtaining appropriate review and approvals for award terms and conditions and/or agreements as required at proposal stage.

  • Coordinates with research collaborators (e.g., subcontractors, consultants, evaluators, vendors, etc.) to ensure their commitment and eligibility, and that all proposed financial documents (e.g., subcontract budget, vendor quotes, etc.) are current, accurate and complete.

  • May participate in providing training, workshops and demonstrations to investigators and their staff on pre-award matters. Maintain up to date knowledge of various federal, state and sponsoring agencies and UCF systems.

  • Ensure the adherence of established polices and procedures for submission to central office prior to proposal submission to external sponsoring agency or community partner (i.e. 5-day rule, eRA system, etc.).

  • May participate and assist in the development and implementation of pre-award policies and procedures in conjunction with senior leadership to improve pre-award services.

  • Attends relevant internal/external professional development trainings, seminars, conferences, pre-award staff meetings, etc.

  • Other duties and special projects as assigned.

  • May report to the Proposal Specialist III. Reports to the Assistant Director for Proposals and provides efficient and effective research administration.


This is a reposted position. Previous applicants are still being considered and do not need to reapply.


Office of Research

Work Schedule:

Monday - Friday; 8:00 AM to 5:00 PM. Schedule may vary as required.

Type of Appointment:


Expected Salary:

$56,030 to Negotiable

Minimum Qualifications:

Bachelor's or Master's degree and 2+ years of relevant experience.

Preferred Qualifications:

The preferred candidate will have the following:

  • Experience with eRA systems such as Huron Grants Suite.

  • Previous experience in a central Sponsored Programs Office working in pre-award research administration.

  • Requires strong interpersonal, written and verbal skills and must have the ability to work with diverse populations.

  • Demonstrates excellent problem-solving skills and critical analyses abilities.

  • Prefer knowledge and experience with UCF policies and procedures.

Special Instructions to Applicants:

If you are selected as the final candidate for an employment opportunity here at UCF, both your position and salary will be significantly based upon the information that you have provided in your application for employment. We urge you to please take the time to complete the application in its entirety.


This is a reposted position. Previous applicants are still being considered and do not need to reapply.

Equal Employment Opportunity Statement:

As an equal opportunity/affirmative action employer, UCF encourages all qualified applicants to apply, including women, veterans, individuals with disabilities, and members of traditionally underrepresented populations. UCF's Equal Opportunity Statement can be viewed at: As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request.


The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.


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Applications close:

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