Assistant Vice President, Advancement Services

Apply now Job no: 497903
Work type: Administrative & Professional
Location: Main Campus (Orlando)
Categories: Administrative/Professional, Executive/Director/Management

Classification Title:

Assistant Vice President, Advancement Services

Job Description:

Reporting to the Associate Vice President for Advancement Strategy, the Assistant Vice President for Advancement Services (AVP) provides strategic leadership for the University's development infrastructure and serves as a key partner to colleagues in UCF Advancement to utilize data and analytics to drive fundraising success.

The AVP leads three essential teams - Information Technology Systems; Records and Gifts; and Prospect Development - to create and sustain a customer-service oriented and donor-centric Advancement operation. This role is charged with aligning business support functions, policies and procedures, and technology infrastructure with the strategies, resources and priorities of the University.

  • Oversees the planning and evaluation of the technology infrastructure necessary to promote and sustain university-wide development, marketing, and alumni relations activities, as well as online event management and fee processing.
  • Develops and maintains a comprehensive program for data management and is responsible for the development, implementation and maintenance of short and long-term strategic planning initiatives to improve and/or enhance products and services provided, and to ensure the quality and timeliness of data.
  • Provides broad administrative oversight and strategic leadership in the planning, implementation, improvement, and evaluation of functions and operations within Advancement Services.
  • Manages the compliance and ethical standards of the Advancement Services department.
  • Ensures the timely and accurate data entry of gifts and/or biographic information, including gift coding, fund compliance, as well as compliance with IRS regulations of gift substantiation, GASB regulations, CASE guidelines for development accounts as well as university policies and procedures.
  • Provides direction and support to Records and Gifts team, including evaluating current business practices and resources and optimizing performance for fundraising and campaign success.
  • Provides oversight of the Prospect Development team, which includes management of proactive and reactive research on individuals, corporations and foundations. Oversee policies and procedures to effective fundraising management and ensure accurate data and reporting.
  • Provides direction and support to Information Technology Services team; drive the generation of guidelines and systems for best-practice utilization of advanced data analysis and reporting tools. Ensure that data requests and reporting needs for Advancement and campus partners are met with timely and accurate provision of information.
  • Provides oversight and on-site expertise for Blackbaud CRM database/software (named Apollo).
  • Works within Advancement and across campus to assess needs, secure resources, provide training, and recommend customization of application features with a focus on end-user satisfaction.
  • Promotes a culture of donor-centered development and compliance with all gift and/or fund transactions by preventing, investigating and/or correcting issues through consultation, education and enforcement of departmental policies and procedures. Effectively research, analyze and implement solutions to resolve various compliance issues within the department.
  • Critical features of this job are described above.  Nothing in this position description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.  All positions assist in recruiting, training and retaining foundation employees.



Hours of work:


Work Schedule:

As Required

Type of Appointment:


Advertised Annual Salary:


Minimum Qualifications:

Bachelor’s or Master’s degree and 10+ years of relevant experience, with at least 5+ years of leadership experience.

Additional Minimum Requirements:


Preferred Qualifications:

Critical thinker with proven analytical abilities, strong written and oral communication skills, and the ability to delegate and manage numerous projects simultaneously. Ability to motivate, build long-term relationships with, and gain the respect of internal and external constituents; Ability to identify and analyze complex situations and recommend or implement effective courses of action in a rapidly changing and deadline-driven environment. Demonstrates a genuine appetite to contribute to a collaborative, ethical, and professional team environment. Incumbent must have 10+ years of relevant experience and a minimum of 5-10 years of demonstrated management and leadership experience, preferably in higher education advancement.  Experience in working in complex and sophisticated non-profit institutions and advanced degree preferred.

Special Instructions to Applicants:

Resume and Cover Letter Required.

Equal Employment Opportunity Statement:

As an equal opportunity/affirmative action employer, UCF encourages all qualified applicants to apply, including women, veterans, individuals with disabilities, and members of traditionally underrepresented populations. UCF's Equal Opportunity Statement can be viewed at: As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request.


The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.

Advertised: Eastern Daylight Time
Applications close:

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