Executive Assistant I

Apply now Job no: 498091
Work type: Administrative & Professional
Location: Main Campus (Orlando)
Categories: Administrative/Clerical Support

Classification Title:

Executive Assistant I

Job Description:

Pro-actively provides scheduling, coordination, fiscal, event, project and professional administrative support under the direct supervision of WUCF Executive Director. Advises and assists the Executive Director in the development, evaluation, and implementation of department goals and objectives. Independently manages research, fiscal, and event based projects with competing deadlines and priorities. Serves as principal point of contact with external and internal constituencies. Exercises independent judgment in making decisions that in some instances involve sensitive or controversial issues. Handles information in confidential, professional and discreet manner. Serves as station representative with external constituencies, presenting information to community organizations to further the community service mission of WUCF. Displays a high level of discretion, maturity, diplomacy, and judgment in responding to or anticipating issues that may arise.

Coordinates Executive Director's daily schedule. Attend WUCF meetings and other meetings on behalf of the Executive Director; initialize, finalize, and distribute meeting agendas and supporting documentation. Take notes and complete summaries of meeting discussion on behalf of the Executive Director, including tasks discusses, assignment of accountability, and next steps for review and distribution by Executive Director. Coordinates routine follow up with Senior Leadership Team and insures projects are on deadline.

Serves as fiscal assistant to Executive Director, responsible for managing Executive Director's budget, travel, purchasing, and budgetary liaison with WUCF Director of Finance. Co-approves travel related items related to Purchasing Card transactions and processes purchase requisitions for travel related expenses for the executive director. Coordinate and schedule travel arrangements for local, regional and national meetings. Follow-up with deadlines, provide supporting materials, documents, files, take meeting minutes and follow up with appropriate reports and deliverables. Creates comprehensive Travel Briefs with high level of detail for Executive Director for frequent local, regional and national travel.

Coordinates Executive Director's organization-wide initiatives for budgeting, personnel, staff development, and other projects as assigned by Executive Director.

Coordinates enterprise-wide information and communications as directed by the Executive Director. Maintains station-wide public calendar for staff planning and communications purposes. Actively seeks out information on a regular basis from Senior Leadership team members to make sure calendar and other communications are comprehensive and current at all times.

Assists Executive Director's with projects. Independently prepares or edits speeches, presentations, and talking points on a wide variety of topics and for a variety of constituents. Works occasional nights and weekends at events, sometimes representing the Executive Director at meetings and speaking engagements. Excellent writing, presentation development, and basic graphic design skills are critical. Creativity and accuracy in professional communications for public dissemination critical. Knowledge of Photoshop, In Design, and ability to create flyers and professional presentations helpful.

Other duties as assigned.




Work Schedule:

40 hours

Type of Appointment:


Expected Salary:


Minimum Qualifications:

Bachelor's or Master's degree and 2+ years of relevant experience.

Additional Minimum Requirements:


Preferred Qualifications:

  • Manages sensitive data collection in regard to viewership, donor information, and WUCF relationships with individuals and corporations. Discretion and maturity in handling confidential information is critical.

  • Diplomacy, tact, confidentiality and people skills are critical in this position.

  • Should be able to manage multiple projects and deadlines, break complicated tasks into concrete plan of action.

Additional Application Materials Requirements:


Special Instructions to Applicants:

This is a reposted position. Previous applicants are still being considered and do not need to reapply.

If you are selected as the final candidate for an employment opportunity with WUCF, both your position and salary will be significantly based upon the information you have provided in your application for employment. We urge you to please (1) take the time to complete the application in its entirety; (2) provide a resume; and (3) include current/most recent/former professional references.

Equal Employment Opportunity Statement:

As an equal opportunity/affirmative action employer, UCF encourages all qualified applicants to apply, including women, veterans, individuals with disabilities, and members of traditionally underrepresented populations. UCF's Equal Opportunity Statement can be viewed at: http://www.oie.ucf.edu/documents/PresidentsStatement.pdf. As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request.


The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.

Advertised: Eastern Daylight Time
Applications close: Eastern Daylight Time

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