Apply now Job no: 501173
Work type: USPS (Staff)
Location: Main Campus (Orlando)
Categories: Library/Physical/Social Science

Classification Title:


Job Description:

The Archivist for Special Collections works independently with the general supervision of the department head managing the daily operations of Special Collections and daily operations of the Reading Room. Coordinates appraisal, transfer, and accessioning of materials to Special Collections and is responsible for the physical and intellectual control of these materials and high-level reference service and research assistance for the collections. Sets processing, digitizing, and cataloging priorities. Hires, trains, and coordinates students, interns, and volunteers. Engages in outreach and marketing activities and works with donors.

Assists with management and operations of public and access services. Assists with management of the reading room; orients patrons; provides high-level reference service for selected collections; and coordinates with appropriate curatorial staff reference services for all collections. Provides general access services and patron's orientation to the collections; provides instruction and training to University faculty and staff; assists with photo-duplication, reproduction, and publication requests; maintains appropriate statistics; and assists with scheduling temporary employees at the reference desk. Coordinates exhibits and also designs, curates, and installs them.

In consultation with the Department Head, sets processing priorities. Trains and coordinates students, interns, and volunteers in processing manuscript collections to archival standards, creating descriptions including EAD finding aids, and performing basic preservation functions. Assists with the cataloging of printed material. Processes manuscripts collections to archival standards, creates description including finding aids (EAD), and performs necessary preservation functions. Assists with preservation activities/programs for Special Collections & University Archives. Coordinates the creation/development of description and content/maintenance of departmental websites.


UCF Libraries

Work Schedule:

Monday – Friday; 8:00 AM-5:00 PM

Type of Appointment:


Expected Salary:


Minimum Qualifications:

High School Diploma or Equivalent and 4+ years of relevant experience.

Preferred Qualifications:

  • Experience in processing manuscript/archival collections, including in arrangement, description, and online access using professional standards.
  • Experience with research assistance, outreach, and collections care.
  • Experience working in an archival setting in an academic or research library.
  • Knowledge of and/or experience with current standards for manuscript and archival description such as DACS and RDA.
  • Knowledge of and/or experience with EAD, XML, and other metadata schemas.
  • Knowledge of a wide range of collection formats found in special collections and archives including manuscript collections, organizational records, digital holdings, rare books, and artifacts.
  • Supervisory experience of full and part-time employees.
    Bachelor's degree in History, Public History, Museum Studies, or other applicable subjects.

Additional Application Materials Requirements:


Special Instructions to Applicants:


Veteran’s Preference

Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans’ Preference, please visit

Florida Clause:

UCF’s expectation is that an employee of UCF will reside in Florida as of the date the employment begins.

Equal Employment Opportunity Statement:

The University of Central Florida is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. UCF's Equal Opportunity Statement can be viewed at: As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request. The UCF's affirmative action plans for qualified individuals with disabilities and protected Veterans are available for inspection in the Office for Institutional Equity, Monday through Friday, from 9:00 a.m. to 5:00 p.m., upon request.


The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.

Advertised: Eastern Daylight Time
Applications close: Eastern Daylight Time

Back to search results Apply now Refer a friend

Share this:

| More