Administrative Assistant I

College of Health Professions and Sciences, School of Communication Sciences and Disorders:

The University of Central Florida (UCF) College of Health Professions and Sciences (CHPS) is home to nationally recognized programs focused on health and wellness ― and a respected faculty dedicated to teaching innovations and research partnerships. The college offers accredited programs in athletic training, communication sciences and disorders, physical therapy, and social work. CHPS also offers one of UCF’s largest majors, health sciences, as well as popular programs in sport and exercise science within the field of kinesiology. Through coursework, field experience, and inter-professional education, our students develop high-demand skills in healthcare and cultural competency for working with varied populations.

The Opportunity:

The CHPS School of Communication Sciences and Disorders (CSD) is seeking qualified candidates for an Administrative Assistant I position. The Administrative Assistant will provide administrative support to the School of Communication Sciences and Disorders, the School Director, faculty, and staff. This position will receive, screen, and direct incoming calls, visitors, mail, and e-mail. The position will prepare and maintain school files and records according to established guidelines. The Administrative Assistant will support the academic program with course scheduling assistance and inventory management.

Responsibilities:

External and Internal Relations:

• Greet visitors and direct visitors to the proper locations and appointments. Handle inbound calls and direct callers to appropriate individuals. Respond to inquiries regarding schedules/agendas, room and/or meeting coordination, academic programs, advising, and clinic information.

• Maintain relationships with external constituents (i.e., interviewees, vendors). Contribute to the planning of conferences and/or meetings.

• Support school monthly meetings, submit calendar invitations, and set Zoom/Teams meeting links.

• Assist with school and clinic events: reserve venues, order catering services, etc.

Office Administration:

• Order office supplies and maintain inventory.

• Receive, sort, and distribute all incoming and outgoing mail.

• Process print shop orders, copy codes, and copier monthly meter reader reports. Ensure office machines (e.g., phones, printers, copiers, and fax) are in working order and may perform routine troubleshooting, as needed.

• Assist with oversight of general day-to-day office operations. Open and close Communication Disorders Suite daily (HS II-Suite 101: Monday through Friday, 8:00 am to 5:00 pm).

• Coordinates meeting spaces and arrangements.

• Maintain property check-in/out logs, assist with property search and tagging, and process all department work orders for IT and facilities.

• Ensure office machines (e.g., phones, printers, copiers, and fax) are in working order and may perform routine troubleshooting, as needed.

• Assist with oversight of general day-to-day office operations. Open and close Communication Disorders Suite daily (HS II-Suite 101: Monday through Friday, 8:00 am to 5:00 pm).

Academic Scheduling:

• Assist with preparation of CSD course schedules every semester. Meet with the Administrative team to develop schedules, submit requested changes via the centralized scheduling system, and communicate changes with the Admin team.

• Manage communication and notifications with the UCF Registrar office, and related centralized scheduling personnel to ensure scheduling changes are processed, and current schedules are accurate.

• Serve as liaison for capital equipment inventory and tagging reviews and audits. and related centralized scheduling personnel to scheduling changes are processed, and current schedules are accurate.

Minimum Qualifications:

High School Diploma or Equivalent and 0+ years of relevant experience or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219. Click here for more information

Preferred Qualifications:

• Bachelor's Diploma.

• 1 year of relevant administrative experience.

• Experience working in Higher Education (1+ year).

• Proficiency with Microsoft software products (Word, Excel, PowerPoint).

• Experience using Workday.

The most successful candidates may possess the following qualities: 

• Fast learner with computer software systems.

• Experience with scheduling.

Additional Application Materials Required:

A cover letter, a current curriculum vitae, and a list of contact information for three (3) professional references.

Special Instructions to the Applicants:

NOTE: Please have all documents ready when applying so they can be attached at that time.  Once the online submission process is finalized, the system does not allow applicants to submit additional documents later.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you’ll play an integral role at one of the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you’ll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills and you’ll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks! UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program 

• Paid time off, including annual and sick time off and paid holidays

• Retirement savings options 

• Employee discounts, including tickets to many Orlando attractions 

• Education assistance 

• Flexible work environment 

• And more…For more benefits information, view the UCF Employee Benefits Guide.

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.

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Veteran’s Preference:   

Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans’ Preference, please visit http://hr.ucf.edu/files/VeteransPreference.pdf

Equal Employment Opportunity Statement:

The University of Central Florida is an Equal Opportunity/Affirmative Action Employer including Disabled/Vets.  Click on UCF's Equal Opportunity Statement to view the President’s Statement.

The UCF affirmative action plans for qualified individuals with disabilities and protected Veterans are available for inspection in the Office of Institutional Equity, Monday through Friday, from 9:00 a.m. to 5:00 p.m., upon request.

As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request. 

The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.