Administrative Assistant I

College of Engineering and Computer Science:

As Florida's premier engineering and technology university, UCF is among the nation's largest producers of engineering and technology talent. The UCF College of Engineering and Computer Science offers students a world-class education and research opportunities alongside unrivaled partnerships with industry leaders such as L3Harris Corporation, Lockheed Martin, Duke Energy, Siemens, Walt Disney World and NASA. Focused on addressing society's biggest challenges, faculty and alumni are national leaders in energy, aerospace, computer vision, cybersecurity, transportation, health care and the environment, areas of focus that will drive the college's future growth. UCF is the nation's No. 1 provider of talent to the aerospace and defense industries, and the college is home to the national champion student cyber defense team and one of the nation's top computer programming teams.

The Opportunity:

UCF's College of Engineering and Computer Science (CECS) Academic Affairs Office (AAO) seeks applications for an Administrative Assistant I. This position plays an essential role in supporting the day‑to‑day operations of the office.  This role ensures that the office runs efficiently and delivers exceptional service to the campus community.

We welcome candidates who possess strong communication skills, attention to detail, and outstanding organizational and time‑management abilities to balance multiple priorities in a dynamic university environment.

Responsibilities:

• Maintains the Associate Dean's calendar, including (but not limited to) scheduling meetings and coordinating travel.

• Coordinate office events, primarily the Order of the Engineer and Pledge of Computing Professional ceremonies.

• Serve as the point of contact for several recurring college-level academic processes, including (but not limited to) faculty office hour postings, faculty textbook orders, course syllabi submissions, grade submissions, and Student Perception of Instruction survey results.

• Ordering and reconciling purchases for the Academic Affairs Office and its programs/projects.

• Assist with the access control process for CECS buildings, including processing key returns and refunds for CECS buildings.

• Coordinate and perform college-level duties for faculty and student awards, including (but not limited to) scheduling committee meetings, preparing award letters, and maintaining records of award recipients.

• Perform other duties as assigned by the Associate Dean or designee.

Minimum Qualifications:

High School Diploma or Equivalent and 0+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6). 

Preferred Qualifications:

• 1+ year experience in customer service, hospitality, volunteer, or a general office setting.

• Front desk, data entry, or office support experience.

• Proficient with Microsoft Office, especially Outlook.

• Strong customer service mindset with the ability to juggle multiple tasks at once.

• Excellent oral, written, and interpersonal communication skills to communicate effectively with staff and guests.

• Excellent organizational skills, detail-oriented, and takes initiative within the parameters of assigned duties.

• Prior experience in a higher education setting.

• Demonstrated ability to work independently and manage projects effectively.

Special Instructions to the Applicants:

The anticipated hourly range for this position is $15.66- $18.00. The final hourly rate will be determined based on the candidate's qualifications, experience, and internal equity considerations.

This position requires a valid Class E driver’s license. This position may involve driving to various locations on and off campus to conduct University business.

Applicant must be authorized to work for any U.S. employer, as sponsorship is not available for this position now or in the future.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you’ll play an integral role at one of the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you’ll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you’ll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks! UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program 

• Paid time off, including annual and sick time off and paid holidays

• Retirement savings options 

• Employee discounts, including tickets to many Orlando attractions 

• Education assistance 

• And more…For more benefits information, view the UCF Employee Benefits Guide.

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.

Department

College of Engineering and Computer Science (CECS) Academic Affairs Operations

Work Schedule

Monday - Friday 8:00am-5:00pm

Type of Appointment

Regular

Expected Salary

$15.66 to Negotiable

Job Posting End Date

03-03-2026-12-00-AM

Veteran’s Preference:   

Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans’ Preference, please visit http://hr.ucf.edu/files/VeteransPreference.pdf

As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request.  

UCF is proud to be a smoke-free campus and an E-Verify employer. 

If an accommodation due to a disability is needed to apply for this position, please call 407-823-1336 or email onac@ucf.edu.

For general application or posting questions, please email talent@ucf.edu.