Administrative Assistant I

The Opportunity:

The UCF Student Success & Well-Being, UCF Connect Department is accepting applications for an Administrative Assistant I. If you enjoy working with students, this is the position for you! The UCF Connect Transfer Center is the hub for all transfer students. This position is a front-facing, fast-paced position which includes support for transfer students, as well as administrative/office support functions for staff. This position will create and maintain positive relationships with transfer sending institutions and transfer students as they transition and matriculate into the university. This position/classification may be moved at management's discretion within the SSWB division to a commensurate level position as determined by the Vice President of Student Success and Well-Being or his/her designee.

This is a reposted position. Previous applicants are still being considered and do not need to reapply.

Responsibilities:

• Assists with operations and event planning, including preparation of meetings and other relevant functions/events.

• Answers phone calls, assists walk-in inquiries, schedules appointments, and responds to general questions.

• Schedules room usage for functions including conference room and engagement space for meetings and events, to include processing requests, communicating room usage expectations, and facilitating room changes.

• Shares information with students that assist them in their preparation for meeting with a PeerKnight and/or a Student Coach.

• Maintains professional discretion and confidentiality related to student records and other information.

• Utilizes MyKnight STAR to document student interaction and use of Transfer Center services.

• Provides in-depth administrative support for the professional staff located at the Transfer Center, exercising confidentiality to include scheduling meetings, maintaining appointment calendars, making travel arrangements, processing travel reimbursements, preparing correspondence, running reports, and updating communications.

• Prepares departmental purchase requisitions, purchase orders, and accounts payable documents for processing.

• Prepare and maintain records of all accounting, purchasing, and inventory data. Prepare, maintains and reconciles monthly expenditures.

• Use Expense & Procurement Card to purchase supplies and equipment.

• Assist in projecting budget needs for the department.

• Assists with OPS student workers' schedules.

• Other duties as assigned.

Minimum Qualifications:

High School Diploma or Equivalent and 0+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219. Click here for more information

Preferred Qualifications:

• High level of customer service and interpersonal skills.

• Excellent written and oral communication skills.

• Ability to work collaboratively and develop effective relationships with key stakeholders.

• Excellent organization and multi-tasking skills with high level of attention to detail.

• Ability to work under pressure in high-traffic environment with deadlines, goals and time limitations.

• Proficient in MS Office (Outlook, Excel, Word). Knowledge of SalesForce, PeopleSoft and Teams a plus.

Additional Application Materials Required:

Please include a resume and cover letter with your online application.

Special Instructions to the Applicants:

This is an in-person position with the UCF Transfer Center.

This is a reposted position. Previous applicants are still being considered and do not need to reapply.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you’ll play an integral role at one of the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you’ll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you’ll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks!  UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program 

• Paid time off, including annual and sick time off and paid holidays

• Retirement savings options 

• Employee discounts, including tickets to many Orlando attractions 

• Education assistance 

• Flexible work environment 

• And more…For more benefits information, view the UCF Employee Benefits Guide click here.

Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.

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Veteran’s Preference:   

Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans’ Preference, please visit http://hr.ucf.edu/files/VeteransPreference.pdf

Equal Employment Opportunity Statement:

The University of Central Florida is an Equal Opportunity/Affirmative Action Employer including Disabled/Vets.  Click on UCF's Equal Opportunity Statement to view the President’s Statement.

The UCF affirmative action plans for qualified individuals with disabilities and protected Veterans are available for inspection in the Office of Institutional Equity, Monday through Friday, from 9:00 a.m. to 5:00 p.m., upon request.

As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request. 

The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.