Administrative Assistant II

College of Nursing:

A leader in nursing education for more than 40 years, UCF College of Nursing is doing MORE to ensure a healthier future for all. With a new, permanent home at UCF’s Academic Health Sciences Center, we have the space to prepare more Knight nurses with academic excellence and an opportunity to impact more lives with innovative, interdisciplinary research.

The Opportunity:

The College of Nursing, at the Dr. Phillips Nursing Pavilion on UCF’s Academic Health Sciences Campus in Lake Nona, is hiring for an Administrative Assistant II. The Administrative Assistant II will provide high-level administrative and operational support to the Assistant Dean of Clinical Affairs and the Assistant Dean of Students.

Responsibilities:

• Assist the Assistant Dean of Clinical Affairs with monitoring clinical compliance and communication with students and faculty.

• Provides administrative support to the Assistant Dean of Clinical Affairs by assisting with the accreditation processes and contributing to the development and maintenance of clinical components in student handbooks.

• Reviews and verifies student and faculty clinical compliance documentation and maintain compliance records to ensure documentation meets institutional and clinical standards.

• Support the Student Scholarships and Awards Committee by managing the scholarship database, award forms, and award letters.

• Take minutes and assist the faculty scholarship committee.

• Assist with the selection and distribution of scholarships.

• Support the Admission, Progression, and Graduation (APG) Committee by managing the student petition database.

• Take minutes and assist the faculty APG committee.

• Assist with the student intent to graduate review process by checking for RN licenses, creating credit by exam letters, and reviewing degree audits.

• Assist the Assistant Dean of Students in managing student educational verification forms by making fillable PDFs, communicating with alumni, coordinating with the Registrar's Office, tracking and mailing out documents.

• Assist with student/alumni evaluation data by pulling data reports, compiling data, and sending out follow up communication.

• Site administrator of the Lake Nona College of Nursing Knights Pantry location which includes stocking donated pantry items, creating marketing materials, and tracking all donations and distributions.

• Provide backup to the Student Services reception desk as needed.

Minimum Qualifications:

High School Diploma or Equivalent and 2+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6). 

Preferred Qualifications:

• Demonstrated administrative experience within a Higher Education environment, supporting office operations.

• Experience coordinating projects and tasks, including tracking progress, managing timelines, and communicating with multiple stakeholders to ensure completion.

• Experience managing clinical compliance, credentialing, or on-boarding for healthcare students or professionals.

• Previous customer service experience, with the ability to interact professionally and provide courteous responses to inquiries from partners and external stakeholders.

• Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint) for data management, reporting, and correspondence.

The most successful candidates may possess the following qualities:

• Ability to manage multiple responsibilities, prioritize tasks effectively, and maintain accuracy in a fast-paced environment.

• Demonstrated ability to build and maintain positive relationships with faculty, staff, students, vendors, and external community partners.

Additional Application Materials Required:

In addition to your online application, we encourage applicants to submit a resume and cover letter.

Special Instructions to the Applicants:

• The anticipated hourly rate for a well-qualified candidate is between $17.64 - $21.61. The final hourly rate will be determined based on the candidate's qualifications, experience, and internal equity considerations.

• This position requires on-site work and is based at the Dr. Phillips Nursing Pavilion on UCF’s Academic Health Sciences Campus in Lake Nona. Address: 6825 Lake Nona Blvd. Orlando, FL 32827.

• Applicant must be authorized to work for any U.S. employer, as sponsorship is not available for this position.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you’ll play an integral role at one of the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 12 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you’ll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you’ll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks! UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program 

• Paid time off, including annual and sick time off and paid holidays

• Retirement savings options 

• Employee discounts, including tickets to many Orlando attractions 

• Education assistance 

• And more…For more benefits information, view the UCF Employee Benefits Guide.

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.

Department

College of Nursing (CON) - Academic Excellence

Work Schedule

Monday-Friday; 8:00 AM to 5:00 PM.

Type of Appointment

Regular

Expected Salary

$17.64 to Negotiable

Job Posting End Date

02-24-2026-12-00-AM

Veteran’s Preference:   

Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans’ Preference, please visit http://hr.ucf.edu/files/VeteransPreference.pdf

As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request.  

UCF is proud to be a smoke-free campus and an E-Verify employer. 

If an accommodation due to a disability is needed to apply for this position, please call 407-823-1336 or email onac@ucf.edu.

For general application or posting questions, please email talent@ucf.edu.