Events Manager II (TEMP)

University Events & Engagement:

University Events and Engagement is responsible for crafting high-profile memorable experiences that celebrate the accomplishments of UCF students, faculty and staff while also supporting key university events that engage external constituents and partners. The execution and planning of these signature programs and activities are completed with a focus on excellence and a mission to advance the strategic vision of the president and institution. 

The Opportunity:

The Events Manager II is responsible for providing leadership, strategic planning, and execution for a wide range of university events. This role requires a high level of creativity, resourcefulness, and the ability to collaborate effectively with internal and external stakeholders. The Events Manager II promotes the University to internal and external audiences, markets the University's services, engages the local community in University activities while involving the organization and implementation of various social, cultural, and educational programs, and events for students and the facilities used to accommodate such events.

Responsibilities:

Event Planning and Execution:

• Lead collaboration with cross-functional teams, including internal departments and external vendors, to plan and execute successful meetings, conferences, and special events.

• Develop comprehensive event plans, including room layouts, audiovisual setups, and multimedia elements, to meet event objectives and attendee expectations.

• Review and approve event-related communication materials, ensuring consistency with brand standards and event messaging.

• Produce and direct live events, including webinars and presentations, to engage audiences and deliver impactful experiences.

Event Logistics:

• Identify and secure appropriate venues for events, considering factors such as capacity, accessibility, and cost.

• Negotiate contracts with vendors, ensuring favorable terms and conditions for the university or functional unit.

• Develop detailed event specifications to guide vendor activities and ensure quality standards are met.

• Delegate event responsibilities while providing guidance and support throughout the planning and execution process.

Financial Management:

• Develop, manage, and track event budgets, ensuring adherence to financial guidelines and reporting requirements.

• Create and process event invoices, ensuring accurate billing and timely payments.

• Maintain an inventory catalog of event equipment, tracking usage and coordinating maintenance.

• Handle attendee registration, including solicitation, tracking, and data management.

Event Administration:

• Oversee the implementation of event policies and procedures, ensuring compliance with university guidelines and regulations.

• Interpret and ensure compliance with relevant laws and regulations, including state and federal tax mandates.

• Maintain accurate and organized event records, including financial data and documentation.

Minimum Qualifications:

Bachelor's or Master's degree and 4+ years of relevant experience or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).   

Preferred Qualifications:

• Proven track record of managing multiple projects and organizing all aspects of successful events, including virtual and hybrid programs.

• Proven history of leading teams and executing events while collaborating with cross-functional teams.

• Demonstrated history of event management, and budget management.

The most successful candidates may possess the following qualities:

• Ability to identify potential legal liabilities and taking proactive measures to mitigate them.

• Strong working knowledge of Microsoft Excel for data analysis and reporting.

• A high level of creativity, the ability to make dynamic decisions, and a resourceful approach to problem-solving.

• Excellent networking and customer service skills to foster strong relationships with internal and external stakeholders.

Special Instructions to the Applicants:

This role will be part-time .75 FTE with a tentative end date of May 31, 2025.

Are you ready to unleash YOUR potential?  

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you’ll play an integral role at one of the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you’ll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills and you’ll have countless rewarding experiences that go well beyond a paycheck. 

Are Benefits Important to You?

State Benefits eligibility for OPS employees are subject to criteria established by the State of Florida. The state’s benefits administrator, People First, determines eligibility and coordinates enrollment. If this position becomes eligible for state benefits the employee will be notified directly by People First.  OPS positions are not entitled to paid time off. 

Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.

Department

Office of the President, University Events and Engagement - OPS

Hours of Work

Part time

Work Schedule

Flexible 30-hour schedule to be determined and agreed upon with supervisor and candidate and to accommodate required evenings and weekends; hybrid

Type of Appointment

Fixed Term (Fixed Term)

Hourly Rate

$26.83 to Negotiable

Job Posting End Date

09-26-2024-12-00-AM

Benefits Eligibility

State Benefits eligibility for OPS employees are subject to criteria established by the State of Florida. The state’s benefits administrator, People First, determines eligibility and coordinates enrollment. If this position becomes eligible for state benefits the employee will be notified directly by People First.  OPS positions are not entitled to paid time off.  

Equal Employment Opportunity Statement:

The University of Central Florida is an Equal Opportunity/Affirmative Action Employer including Disabled/Vets.  Click on UCF's Equal Opportunity Statement to view the President’s Statement.

The UCF affirmative action plans for qualified individuals with disabilities and protected Veterans are available for inspection in the Office of Institutional Equity, Monday through Friday, from 9:00 a.m. to 5:00 p.m., upon request.

As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request. 

The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.