Accounting Specialist I

Student Health Services - Providers: 

Join the UCF Health - Student Health Services team as an Accounting Specialist I and add to our dedication to providing excellent healthcare to the community we serve.

The Opportunity:

Accounting Specialist I oversees operations of the convenience store located in the front-end of the UCF Pharmacy. Main responsibilities include placing all orders with vendors, maintaining inventory, vendor relations, and ensuring convenience store is maximizing revenue opportunities. Also responsible for serving as lead cashier.

This is a time-limited funding position. Employment is subject to the availability of funding and may cease at the time funding for this employment is depleted.

Responsibilities:

• Responsible for overseeing daily operations of the retail pharmacy convenience store.

• Place all orders with vendors.

• Receive orders into the system and ensure items are accounted for and undamaged.

• Report damaged merchandise to the vendors and process returns.

• Maintain vendor relations and ensure compliance with university business relationships/contracts.

• Place special orders with vendors for supplies to be used by the Lab and Dental Center.  Maintain 'Food Service Training' required by Dept of Health for Food Service Permit, maintain training log, and assist Health Inspector during inspection.

• Maintain and update product expiration lists, stock shelves, front shelves, rotate inventory, build and move inventory displays.

• Ensure convenience store shelves are clean and products are dusted.

• Assist Retail Manager with account reconciliation, adjustments, and refunds.

• Close out cashier batches and correct any batch errors if needed.

• Responsible for opening and/or closing the cashier department.

• Serve as backup when Retail Manager is absent.

• Monitor and reconcile safe balance daily (including all petty cash funds) as well as assist with the preparation of quarterly reconciliation reports.

• Assist with preparing requests and requisitions for replenishment of these funds.

• Assist Retail Manager with running and maintaining biannual inventory reports. 

• Assist with printing inventory reports, counting stock, and preparing a list of adjustments to be performed by Retail Manager.

• Perform inventory spot checks when an item does not scan at check out. 

• Run monthly OTC Sales eBO Report, monitor price markup, correct any pricing that falls below set revenue margin.

• Prepare annual OTC Item Sales report for Pharmacy Manager's review.

• Update pricing of all items annually to match new desired product markup as set by Pharmacy Manager.

• Other duties as assigned by the Retail Manager, Pharmacy Manager, Business Manager I, and/or designee.

• Timely completion of all university, AHSC, and SHS trainings.

Minimum Qualifications:

High School Diploma or Equivalent and 0+ years of relevant experience.

Preferred Qualifications:

• Ability to work flexible schedules.

• Experience in customer service roles.

• Excellent professional communication skills.

• Previous supervisory experience.

• Previous experience in retail management, preferably in a pharmacy or convenience store setting

• Basic understanding of financial management, including account reconciliation, handling cash, and preparing financial reports

Special Instructions to the Applicants:

In additional to your cover letter, please submit a copy of your resume.

This is a time-limited funding position. Employment is subject to the availability of funding and may cease at the time funding for this employment is depleted.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you’ll play an integral role at one of the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you’ll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills and you’ll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks! UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program 
• Paid time off, including annual and sick time off and paid holidays
• Retirement savings options 
• Employee discounts, including tickets to many Orlando attractions 
• Education assistance 
• Flexible work environment 
• And more…For more benefits information, view the UCF Employee Benefits Guide.

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.

#LI-ONSITE

Department

Academic Health Sciences Center (AHSC) - Health Center Operations

Work Schedule

Monday – Friday; within the hours of 7:30 AM-7 PM (8 hour shifts/40 hours a week). Occasional Saturdays may be required. Hours are subject to change due to operational needs, special projects and/or emergencies.

Type of Appointment

Fixed Term (Fixed Term)

Expected Salary

$15.66 to Negotiable

Job Posting End Date

03-23-2025-12-00-AM

Veteran’s Preference:   

Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans’ Preference, please visit http://hr.ucf.edu/files/VeteransPreference.pdf

Equal Employment Opportunity Statement:

The University of Central Florida is an Equal Opportunity Employer. 

As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request.   

The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.”  

To request an accommodation with the application or interview process, please contact the Office of Institutional Equity by telephone: 407-823-1336; email oie@ucf.edu; or visit in person: 12701 Scholarship Drive, Orlando, FL 32816-0030.