Administrative Assistant I

Facilities and Business Operations:

Facilities and Business Operations at UCF is dedicated to fostering a conducive educational environment for our faculty, staff, students, and the broader community. We are committed to excellence, providing unparalleled expertise, and maintaining a world-class standard in service.

Please visit us at: https://fs.ucf.edu/ or Facebook and Instagram: UCF Facilities

The Opportunity:

The Department of Facilities Operations within Facilities and Business Operations (FBO) is seeking to hire an Administrative Assistant I. This role is responsible for serving as the first point of contact for FBO, delivering exceptional customer service to all visitors, and ensuring efficient front office operations. Reporting to the Executive Assistant III, this position supports day-to-day administrative functions and provides backup support to FBO administrative staff as needed.

Responsibilities:

• Greet and assist visitors with professionalism, ensuring a welcoming and secure environment

• Manage door access and coordinate the receipt and distribution of packages

• Handle incoming correspondence, including mail, email, and interoffice communication

• Maintain organized filing systems for both paper and electronic records

• Update and manage the office directory to ensure accurate contact information

• Assist in processing expense reports in Workday, ensuring accuracy and compliance with university policies

• Provide administrative support and backup to the Executive Assistant III and other administrative team members

• Manage conference room scheduling in Outlook, including setup and cleanup

• Coordinate event logistics, including venue and catering arrangements

• Direct incoming calls efficiently and with excellent customer service

• Perform other duties as assigned

Minimum Qualifications:

High School Diploma or Equivalent and 0+ years of relevant experience. Or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219. Click here for more information

Preferred Qualifications:

• 2+ years of experience in an administrative support or customer service role, preferably in a higher education or public sector environment

• Experience using Workday or a similar enterprise resource planning (ERP) system for expense reporting and administrative tasks

• Proficiency in Microsoft Office Suite, particularly Outlook, Word, Excel, and Teams

• Familiarity with managing conference room scheduling and event coordination

• Strong organizational and time management skills, with the ability to prioritize multiple responsibilities

• Demonstrated ability to work collaboratively in a fast-paced, team-oriented environment

• Commitment to delivering high-quality customer service with professionalism and discretion

• Experience handling confidential or sensitive information with a high degree of integrity

• Working knowledge of office procedures and standard practices

Special Instructions to the Applicants:

The anticipated hourly range for this position is $15.66 to $20.36. The final rate will be determined based on the candidate's qualifications, experience, and internal equity considerations.

If you are selected as the final candidate for an employment opportunity, both your position and salary will be significantly based upon the information that you have provided in your application for employment. We urge you to please take the time to complete the application in its entirety.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you’ll play an integral role at one of the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you’ll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you’ll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks!  UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program 

• Paid time off, including annual and sick time off, and paid holidays

• Retirement savings options 

• Employee discounts, including tickets to many Orlando attractions 

• Education assistance 

• Flexible work environment 

• And more…For more benefits information, view the UCF Employee Benefits Guide.

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.

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Veteran’s Preference:   

Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans’ Preference, please visit http://hr.ucf.edu/files/VeteransPreference.pdf

As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request.  

UCF is proud to be a smoke-free campus and an E-Verify employer. 

If an accommodation due to a disability is needed to apply for this position, please call 407-823-1336 or email onac@ucf.edu.

For general application or posting questions, please email talent@ucf.edu.