Administrative Assistant II

The Opportunity:

The College of Health Professions and Sciences (CHPS) School of Social Work is currently accepting applications for an Administrative Assistant II to provide administrative and clerical work to the school's program directors (MSW, BSW, & Field) and the school director. This position will support the field program, the continuing education program and the SSW faculty and Staff.

Responsibilities:

Administrative and Program Support:

• Provide comprehensive administrative support to the Field, MSW, and BSW Program Directors.

• Manage scheduling and coordination of meetings, including preparing agendas and recording minutes.

• Assist the School of Social Work Director, faculty, and staff with administrative processes, including supporting hiring searches and managing general correspondence.

• Support school and clinic events, including coordinating logistics, communications, and managing catering services.

• Maintain relationships and serve as a liaison with external constituents, such as interviewees and vendors.

Financial and Procurement Management:

• Oversee fiscal functions, including procurement (e.g., purchasing goods and services) and reimbursements.

• Process faculty, staff, and visitor travel arrangements and expense reports within Workday.

• Coordinate complex travel logistics for Program Directors and distinguished visitors.

Field Education and Contract Administration:

• Support the Field Director and Field Faculty by maintaining comprehensive fieldwork databases, forms, and student records.

• Process and track agreements and contracts with field placement sites using systems like Workday, Cobblestone, and other UCF platforms.

• Facilitate the timely completion and distribution of required field reports in collaboration with the Continuing Education coordinator.

Data Management and Reporting:

• Collect and manage adjunct data each semester and prepare required reports for the Human Resources Business Center concerning new hires.

• Compile data and prepare various required reports for university, college, and accreditation purposes.

Minimum Qualifications:

High School Diploma or Equivalent and 2+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6). 

Preferred Qualifications:

• 4+ years of administrative experience in higher education.

• Previous experience in event planning.

• Experience in managing and tracking contracts, specifically regarding renewal timelines and generating accurate reports.

• Expertise in Microsoft Office Suite (Word, Excel, PowerPoint) for data management, reporting, and correspondence.

• Familiarity with learning management systems such as Canvas or similar platforms is highly desirable.

The most successful candidates may possess the following qualities:

• Ability to manage multiple responsibilities, prioritize tasks effectively, and maintain accuracy in a fast-paced environment.

• Ability to communicate effectively with faculty, staff, students, and external community partners.

Additional Application Materials Required:

In addition to your online application, please submit a resume and cover letter.

Special Instructions to the Applicants:

The anticipated salary range for this position is $17.64 - $21.55. The final salary will be determined based on the candidate's qualifications, experience, and internal equity considerations.

This is an Auxiliary-funded position. Employment is subject to the availability of funding and may cease at the time funding for this employment is depleted.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you’ll play an integral role at one of the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you’ll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you’ll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks! UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program 

• Paid time off, including annual and sick time off and paid holidays

• Retirement savings options 

• Employee discounts, including tickets to many Orlando attractions 

• Education assistance 

• And more…For more benefits information, view the UCF Employee Benefits Guide.

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.

Department

College of Health Professions and Sciences (CHPS) - School of Social Work

Work Schedule

Monday-Friday 8:00AM - 5:00PM

Type of Appointment

Regular

Expected Salary

$17.64 to Negotiable

Job Posting End Date

11-26-2025-12-00-AM

Veteran’s Preference:   

Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans’ Preference, please visit http://hr.ucf.edu/files/VeteransPreference.pdf

As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request.  

UCF is proud to be a smoke-free campus and an E-Verify employer. 

If an accommodation due to a disability is needed to apply for this position, please call 407-823-1336 or email onac@ucf.edu.

For general application or posting questions, please email talent@ucf.edu.