Administrative Assistant II

Dean's Office, College of Arts & Humanities:

The College of Arts and Humanities fosters creativity and collaboration across the UCF community. Through our 120+ degree programs and areas of study, we cultivate an innovative environment that encourages cross-disciplinary activity and provides positive, high-impact student experiences for all UCF students. As part of UCF, we are invested in unleashing the potential within every individual, enriching the human experience through discovery and innovation, and propelling broad-based prosperity for the many communities we serve.

The college comprises two schools, five departments and two interdisciplinary graduate programs, as well as seven interdisciplinary areas of study and eight centers, institutes and offices.

The Opportunity: 

The Administrative Assistant II position provides administrative assistance in the College of Arts and Humanities (CAH) by working closely with the Dean, the Executive Associate Dean, and the Executive Assistant. This position is expected to remain knowledgeable on UCF/CAH policies, regulations, collective bargaining agreements, procedures, and systems (Cobblestone, Interfolio, Workday, etc.).

Responsibilities:

• Performing administrative duties for the Executive Associate Dean that can include but is not limited to scheduling, managing meetings, memos, phone and mail correspondence.

• Assist with Emeritus faculty application process by helping organize the digital packets. Accessibility services liaison supporting communications between CAH faculty and the accessibility services office. Assist with five-year chair reviews.

• CAH Committee Elections associated with Scholarships and Awards that include - liaising with Faculty Excellence and Faculty Senate; scheduling meetings; creating and processing ballots; answering questions; etc.

• Oversee contract processing in Cobblestone. This includes liaising with General Counsel and Procurement, answering questions, tracking requests, training college staff and assisting units' college wide as needed.

• Management of CAH front desk - supervise and train OPS employees on front desk operations. Responsible for ordering office supplies and all golf cart maintenance.

• Responsible for coordinating events such as CAH Staff Awards and CAH New Faculty Orientation.

• This position can be the primary point of contact or liaison between many UCF offices: CAH Dean’s Office, General Counsel, Faculty Committees, Faculty Excellence, Faculty Senate, Emeritus Faculty, General Counsel, Procurement and the Accessibility Services Office, and will require exercising discretion with confidential documentation.

• Support the Executive Assistant with file room operations and maintaining the college's digital archive, acting as back up as needed, and other duties as assigned

Minimum Qualifications: 

High School Diploma or Equivalent and 2+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219. Click here for more information

Preferred Qualifications:

• Experience using Microsoft Suite-Word, Excel, Outlook, Calendar, and Adobe.

• Experience with Cobblestone and/or Interfolio.

• Experience with Workday.

• Ability to interpret policies and procedures.

• Supervision experience.

• Experience with adaptability and flexibility to working environment.

• Excellent interpersonal skills.

• Excellent written and verbal communication skills.

Additional Application Materials Required: 

In addition to the online application, applicants should submit a cover letter, resume, and the names and phone numbers of three past or present supervisors to be referees.

Note: When applying please have all your documents ready to upload at the same time. Once the submission process is finalized, the system does not allow applicants to submit additional documents later.

Special Instructions to the Applicants:

The anticipated salary range for this position is $17.64-$19.63. The final salary will be determined based on the candidate's qualifications, experience, and internal equity considerations.

Are you ready to unleash YOUR potential?  

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you’ll play an integral role at one of the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you’ll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills and you’ll have countless rewarding experiences that go well beyond a paycheck. 

Working at UCF has its perks! UCF offers: 

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program   

• Paid time off, including annual and sick time off and paid holidays  

• Retirement savings options   

• Employee discounts, including tickets to many Orlando attractions   

• Education assistance   

• Flexible work environment 

• And more…For more benefits information, view the UCF Employee Benefits Guide.   

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF. 

Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.

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Veteran’s Preference:   

Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans’ Preference, please visit http://hr.ucf.edu/files/VeteransPreference.pdf

As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request.  

UCF is proud to be a smoke-free campus and an E-Verify employer. 

If an accommodation due to a disability is needed to apply for this position, please call 407-823-1336 or email onac@ucf.edu.