Administrative Assistant III
Administrative Management and (USPS)
Administrative Assistant III
- R109283
- Main Campus, Orlando, Florida
- Staff
- Full time
- Institute for Simulation and Training (IST)
The Opportunity:
The administrative assistant will support the Executive Director's Office, Director of Marketing and Communications' Office, and Associate Director for Applied Research Growth's Office. They will ensure that the work of these different offices runs smoothly by assisting with local administrative and operation support processes for the institute.
Responsibilities:
Coordinate with the Executive Assistant for the Executive Director (ED) to ensure ED office has continuous support during business hours.
Support Director of Marketing and Communications (DMC) Office with planning and coordination of events and conferences.
Coordinate initial travel arrangements for the offices of the DMC and Associate Director (AD) of Applied Research Growth and update as necessary.
May oversee the daily operations of the AD of the Applied Research Growth; provide direction to others while the AD is traveling or out of the office at meetings, etc.
Serve as the unit point of contact for coordinating campus visits, demos and tours for the Institute.
Initiate purchase requisitions, process vendor paperwork, and collect paperwork for payment of invoices for institute's leadership in conjunction with the finance business center.
Entrusted with personal, confidential, and sensitive information from and to ED, DMC, and AD of Applied Research Growth, their staff, university personnel, and industry executives and federal/state/local government representatives. Exercises confidentiality, tact, and diplomacy.
Other duties as assigned.
Minimum Qualifications:
High School Diploma or Equivalent and 4+ years of relevant experience or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219. Click here for more information.
Preferred Qualifications:
Manages administrative activities for large unit
Works independently with limited supervision.
Strong interpersonal and organizational skills.
Excellent written and verbal communication skills.
Computer competency in Microsoft 365 applications.
Additional Application Materials Required:
Please submit a resume with your application.
Special Instructions to the Applicants:
This is a Contract and Grant (C&G) funded position. Employment is subject to availability of funding and may cease at the time funding for this employment is depleted.
Are you ready to unleash YOUR potential?
As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you’ll play an integral role at one of the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you’ll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills and you’ll have countless rewarding experiences that go well beyond a paycheck.
Working at UCF has its perks! UCF offers:
Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program
Paid time off, including annual and sick time off and paid holidays
Retirement savings options
Employee discounts, including tickets to many Orlando attractions
Education assistance
Flexible work environment
And more…For more benefits information, view the UCF Employee Benefits Guide.
Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.
Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.
Additional Requirements related to Research Positions:
Pursuant to Florida State Statute 1010.35, prior to offering employment to certain individuals in research-related positions, UCF is required to conduct additional screening. Applicants subject to additional screening include any citizen of a foreign country who is not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of education, employment, or training in China, Cuba, Iran, Russia, North Korea, Syria, or Venezuela.
The additional screening requirements only apply to research-related positions, including, but not limited to faculty, graduate positions, individuals compensated by research grants or contract funds, post-doctoral positions, undergraduate positions, visiting assistant professors, and visiting research associates.
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Department
Institute for Simulation and Training (IST) - EG OperationsWork Schedule
Monday to Friday, 8:00AM to 5:00PMType of Appointment
RegularExpected Salary
$20.29 to NegotiableJob Posting End Date
10-14-2024-12-00-AMVeteran’s Preference:
Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans’ Preference, please visit http://hr.ucf.edu/files/VeteransPreference.pdf
Equal Employment Opportunity Statement:
The University of Central Florida is an Equal Opportunity/Affirmative Action Employer including Disabled/Vets. Click on UCF's Equal Opportunity Statement to view the President’s Statement.
The UCF affirmative action plans for qualified individuals with disabilities and protected Veterans are available for inspection in the Office of Institutional Equity, Monday through Friday, from 9:00 a.m. to 5:00 p.m., upon request.
As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request.
The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.
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