Administrative Coordinator II

The Opportunity: 

UCF's College of Sciences is currently accepting applications for an Administrative Coordinator II. This role provides overall administrative and operational support to the Department of Chemistry and Student Support Services while assisting the Chair in all aspects of managing the department. The successful candidate will contribute to the university's recruitment, communication, and student support goals by streamlining administrative workflows, managing resources, and coordinating projects with internal and external partners.

Responsibilities:

• Assist Chair with Administrative Functions. Responsible for correspondence from the department and chair, such as thank you and employment verification letters. Reporting: gather data, complete internal and external reports, assist with accreditation reporting. Faculty Excellence: assist with all faculty administrative requirements, including reporting, forms, assignments, changes, ADIs, and annual evaluations.

• Overall management of the Department of Chemistry administrative and student support services. This includes ensuring managing staff in the administrative and student support areas.

• Event coordination, maintain calendars for shared spaces, schedule department/faculty meetings. Events include grad student/faculty welcome in Fall, Awards banquet in spring, ACS events when the national meeting is in town, Southeast Chairs Conference, and more. Coordinate items for visitors – parking passes, meal tickets, room reservations. Record minutes of faculty meetings and distribute to faculty.

• Facilitate the local services associated with hiring faculty and staff that are not provided by the HR Business Center. This includes developing an interview schedule, making arrangements, and maintaining documents for the Chair.

• Key orders, office purchase orders (Amazon, Staples), create FedEx labels for department. Submit work orders for maintenance as needed. Maintain occupancy records of PSB, assign and coordinate clean out offices as needed. Submit minor projects and major work orders as needed. Submit work orders for maintenance and cleaning requests.

• Serves as IT Liaison and submits telecommunication requests, this includes submitting request for quotes and purchase of computers, laptops, monitors, etc. for anyone in the department. As well as submitting IT requests to fix such items.

• Supervise Administrative Assistant II, Graduate Admissions Specialist, and OPS students.

Minimum Qualifications: 

Bachelor's or Master's degree and 2+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219. Click here for more information

Preferred Qualifications:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams, and Outlook).

• Familiarity with administrative software and video conferencing platforms.

• Previous customer service experience.

• Prior Higher education experience.

The most successful candidates may possess the following qualities:

• Ability to manage office activities, establish priorities and deadlines, and assign work.

• Ability to perform non-routine and advanced administrative support duties.

• Ability to take initiative, well organized, and flexible.

Additional Application Materials Required:

In addition to your application, please include a resume, cover letter and list three references with contact information with at least two of whom are current/previous supervisors.  

Special Instructions to the Applicants:

This will be a fully on-site position.

Are you ready to unleash YOUR potential?  

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you’ll play an integral role at one of the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you’ll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills and you’ll have countless rewarding experiences that go well beyond a paycheck. 

Working at UCF has its perks! UCF offers: 

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program   

• Paid time off, including annual and sick time off and paid holidays  

• Retirement savings options   

• Employee discounts, including tickets to many Orlando attractions   

• Education assistance   

• Flexible work environment 

• And more…For more benefits information, view the UCF Employee Benefits Guide.   

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF. 

Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.

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Equal Employment Opportunity Statement:

The University of Central Florida is an Equal Opportunity Employer. 

As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request.   

The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.”  

If an accommodation due to a disability is needed to apply for this position, please call 407-823-1336 or email oie@ucf.edu.