Asset Specialist I

Facilities and Business Operations:

The Facilities and Business Operations at UCF is dedicated to fostering a conducive educational environment for our faculty, staff, students, and the broader community. We are committed to excellence, providing unparalleled expertise, and maintaining a world-class standard in service.

Please visit us at: https://fs.ucf.edu/ or Facebook and Instagram: UCF Facilities

The Opportunity:

The Department of Utilities and Engineering Services within Facilities and Business Operations is seeking to hire an Asset Specialist I.  This role is responsible for supporting the university’s asset management operations. This position assists with data entry and asset tracking within the Integrated Work Management System (IWMS) under the guidance of senior asset management staff. The role ensures accurate asset records, inventory validation, and proper tagging to maintain compliance and operational efficiency.

Responsibilities:

• Perform privilege-appropriate data entry in IWMS as directed by Asset Management staff (Specialist II or higher). 

• Assist with inventory, validation, and tagging of assets under supervision. 

• Update asset records with validated details such as manufacturer plate information, model and serial numbers, parts/PM materials, images, manuals, and specification sheets. 

• Upload parent/child asset hierarchy into the Master Asset Profile module. 

• Enter asset parts lists using O&M manuals or by collecting data during site visits. 

• Upload asset attribute information and warranty documents into designated IWMS modules. 

• Print and affix asset labels, ensuring accuracy of asset information and location. 

• Support PM Management tasks, including minor updates to PM templates, standards, and materials.

Minimum Qualifications:

High School Diploma or Equivalent and 4+ years of relevant experience or a Bachelor's degree and 0+ years of relevant experience or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).

Preferred Qualifications:

• Associate degree or coursework in Facilities Management, Business Administration, Information Systems, or related field. 

• Experience working with Integrated Work Management Systems (IWMS) or similar asset management platforms. 

• Familiarity with preventive maintenance (PM) standards, templates, and materials management. 

• Knowledge of asset hierarchy structures, warranty documentation, and O&M manuals. 

• Strong technical aptitude for interpreting manufacturer specifications and asset documentation. 

• Proficiency in data entry and accuracy verification for large datasets. 

• Ability to perform basic troubleshooting and updates within asset management systems. 

• Previous experience in inventory control, asset tagging, or equipment validation. 

• Strong organizational skills and attention to detail in a fast-paced environment. 

• Effective communication skills for collaborating with asset management teams and other stakeholders.

Special Instructions to the Applicants:

• The anticipated hourly range for this position is $17.64 to $21.61. The final rate will be determined based on the candidate's qualifications, experience, and internal equity considerations.

• Position requires a valid Class E driver’s license. The position may involve driving to various locations on and off campus to conduct University business.

• If you are selected as the final candidate for an employment opportunity, both your position and salary will be significantly based upon the information that you have provided in your application for employment. We urge you to please take the time to complete the application in its entirety.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you’ll play an integral role at one of the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you’ll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you’ll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks! UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program 

• Paid time off, including annual and sick time off and paid holidays

• Retirement savings options 

• Employee discounts, including tickets to many Orlando attractions 

• Education assistance 

• And more…For more benefits information, view the UCF Employee Benefits Guide.

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.

Department

Facilities Operations Work Control Center

Work Schedule

Monday - Friday, 7:00 am - 3:30 pm

Type of Appointment

Regular

Expected Salary

$17.64 to Negotiable

Job Posting End Date

Veteran’s Preference:   

Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans’ Preference, please visit http://hr.ucf.edu/files/VeteransPreference.pdf

As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request.  

UCF is proud to be a smoke-free campus and an E-Verify employer. 

If an accommodation due to a disability is needed to apply for this position, please call 407-823-1336 or email onac@ucf.edu.

For general application or posting questions, please email talent@ucf.edu.