Capital Planning Manager

Facilities and Business Operations:

Facilities and Business Operations at UCF is dedicated to fostering a conducive educational environment for our faculty, staff, students, and the broader community. We are committed to excellence, providing unparalleled expertise, and maintaining a world-class standard in service.

Please visit us at: https://fs.ucf.edu/ or Facebook and Instagram: UCF Facilities

The Opportunity:

The Department of Finance and Operational Excellence within Facilities and Business Operations is seeking to hire a strategic and collaborative Capital Planning Manager to lead the development, coordination, and management of capital improvement plans that support the long-term growth and sustainability of our campus. This role plays a vital part in aligning capital investments with institutional priorities and ensuring effective project execution through thoughtful planning, clear communication, and data-informed decision-making.

Responsibilities:

• Strategic Capital Planning: Lead the identification, evaluation, and prioritization of capital projects across multi-year planning horizons. Develop and oversee comprehensive capital improvement plans, including facilities, infrastructure, and non-facilities initiatives, ensuring alignment with institutional goals and stakeholder expectations.

• Program Oversight and Coordination: Manage and coordinate capital programs valued in the multi-million-dollar range. Serve as the central liaison for cross-functional collaboration with partners such as Planning, Design & Construction, Facilities Condition Assessment, University Architect, Finance, and the Capital Project Planning Committee (CPPC).

• Data-Driven Reporting and Communication: Develop and deliver impactful, data-informed presentations and reports for senior leadership, including AVPs and VPs. Provide strategic insights and actionable recommendations to support high-level decision-making. Tailor messaging for various audiences, including executive summaries, briefing materials, and stakeholder updates.

• Stakeholder Engagement: Champion a customer-focused approach by maintaining open, transparent communication with internal and external stakeholders. Lead meetings, respond to inquiries, and provide timely updates on capital planning activities.

• Process Improvement and Innovation: Promote continuous improvement by integrating industry best practices into planning processes. Leverage performance metrics and stakeholder feedback to optimize workflows and enhance operational effectiveness.

• Capital Improvement Plan (CIP) Management: Oversee the development and administration of the University’s annual Capital Improvement Plan (CIP). Partner with the CPPC to ensure the CIP reflects institutional priorities, funding realities, and long-term goals.

• Regulatory and Policy Compliance: Ensure all capital planning activities comply with applicable regulations, standards, and University policies. Conduct ongoing policy reviews and research to stay aligned with evolving requirements and best practices.

Minimum Qualifications:

Bachelor's or Master's degree and 4+ years of relevant experience. Or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).

Preferred Qualifications:

• Bachelor’s or Master’s degree in Engineering, Business, Finance/Accounting, Construction Management, or a related field.

• 5+ years of experience in capital or facilities planning, construction project management, or related roles in large organizations; experience in a corporate or construction environment is a plus.

• Demonstrated ability to manage, advance, track, and report on multi-year capital improvement plans from inception through completion.

• Strong analytical and reporting skills, with experience developing data-driven presentations and dashboards for senior leadership.

• Familiarity with facilities assessments, deferred maintenance planning, capital funding models, and prioritization frameworks.

• Demonstrated communication and interpersonal skills, with a customer-focused and collaborative approach.

• Proficiency in Microsoft Office (Excel, PowerPoint, Word); experience with project planning tools and data visualization platforms such as Tableau or Power BI is preferred.

Special Instructions to the Applicants:

The anticipated salary range for this position is $90,000 to $110,000. The final salary will be determined based on the candidate's qualifications, experience, and internal equity considerations.

If you are selected as the final candidate for an employment opportunity, both your position and salary will be significantly based upon the information that you have provided in your application for employment. We urge you to please take the time to complete the application in its entirety.

Classification Title: Administrative Project Manager II

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you’ll play an integral role at one of the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you’ll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you’ll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks!  UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program 

• Paid time off, including annual and sick time off, and paid holidays

• Retirement savings options 

• Employee discounts, including tickets to many Orlando attractions 

• Education assistance 

• And more…For more benefits information, view the UCF Employee Benefits Guide.

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.

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As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request.  

UCF is proud to be a smoke-free campus and an E-Verify employer. 

If an accommodation due to a disability is needed to apply for this position, please call 407-823-1336 or email onac@ucf.edu.

For general application or posting questions, please email talent@ucf.edu.