Community of Practice Administrator

Academic Affairs: 

The Office of Academic Affairs provides oversight of the education curriculum and enables the success of students and faculty in teaching and learning, research, and creative expression. We are dedicated to advancing the academic mission, vision, and goals of the UCF College of Medicine and are committed to achieving the highest levels of academic excellence.

The Opportunity:

The Community of Practice Administrator is a lead administrator for the Community of Practice (COP) longitudinal clinical experience curriculum for first and second-year medical students (240 total), reporting to the Assistant Director for Pre-Clerkship Education and working with the Community of Practice Director and Clinical Sciences Co-Directors. Provides strategic oversight of program evaluation, clinical faculty development, recruitment/retention, and credentialing processes. Champions cross-departmental collaboration while employing advanced problem-solving to optimize educational outcomes.

Responsibilities:

• Manages the strategic assignment and ongoing oversight of 240+ first and second-year medical students within a network of approximately 100 clinical preceptors.

• Ensures optimal preceptor-student alignment, facilitates necessary rotation transitions, and maintains continuous communication with college affiliates regarding student placements and performance.

• Functions as primary liaison between UCF College of Medicine's COP program and its network of 67+ community clinical sites throughout central Florida.

• Maintains active communication with clinical partners, conducts strategic site visits, orientations, and ensures continuous LCME compliance across all participating locations. Coordinates affiliation agreements with the legal department and maintains ongoing partner engagement.

• Serves as the primary point of contact for all COP-related inquiries and concerns, implementing sophisticated problem-solving approaches for program optimization.

• Maintains consistent availability during UCF business hours to address student questions, assist with scheduling challenges, and ensure effective distribution of program information to first and second-year students.

• Maintains and executes comprehensive student professionalism monitoring systems through integrated preceptor feedback, H&P Coach evaluations, and COP assignment completion tracking.

• Provides advanced technical support for the e-portfolio system through personalized training sessions, both in-person and remote, while monitoring clinical performance metrics and addressing portfolio system challenges.

• Directs comprehensive student-preceptor evaluation processes in partnership with the Office of Assessment.

• Implements strategic recruitment initiatives focused on clinical faculty expansion while collaborating on professional development programs.

• Oversees faculty recognition initiatives including the prestigious Preceptor of Excellence awards program and special recognition certificates.

• Maintains and implements comprehensive HIPAA compliance protocols and Frame of Reference Training for Summative Assessors.

• Partners with Educational Technology team to advance assessment tracking initiatives and e-portfolio system improvements.

• Creates instructional materials, analyzes performance data, and generates detailed Program Director reports while maintaining compliance documentation.

• Collaborates with the Assistant Director Pre-Clerkship Education, Course Director, and Office of Student Affairs credentialing liaison to establish, implement, and monitor comprehensive student credentialing protocols.

• Maintains ongoing interface with major affiliates to ensure timely compliance with all credentialing requirements and provides rapid response to credentialing-related inquiries. 

• Other duties as assigned to include but not limited to the timely completion of university and college trainings and updates.

• Delivers strategic curriculum support to M1/M2 coordinators while maintaining backup coordinator capabilities.

• Manages proctoring responsibilities for both in-person and virtual assessment activities, ensuring seamless evaluation processes across all program components.

Minimum Qualifications:

Bachelor’s or Master’s Degree and 4+ years of relevant experience or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219. Click here for more information

Preferred Qualifications:

• Experience working with experiential learning.

• Prior experience working with faculty/physicians.

• Demonstrated experience in data tracking and strong attention to detail.

• Strong communication and oral presentation skills.

• Previous experience in higher education preferred.

Additional Application Materials Required:

In addition to your application, please submit a Cover Letter and Resume.

Special Instructions to the Applicants:

The anticipated salary range for this position is $48,722- $59,684. The final salary will be determined based on the candidate's qualifications, experience, and internal equity considerations. 

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you’ll play an integral role at one of the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you’ll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills and you’ll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks! UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program 
• Paid time off, including annual and sick time off and paid holidays
• Retirement savings options 
• Employee discounts, including tickets to many Orlando attractions 
• Education assistance 
• Flexible work environment 
• And more…For more benefits information, view the UCF Employee Benefits Guide click here.

Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.

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Equal Employment Opportunity Statement:

The University of Central Florida is an Equal Opportunity/Affirmative Action Employer including Disabled/Vets.  Click on UCF's Equal Opportunity Statement to view the President’s Statement.

The UCF affirmative action plans for qualified individuals with disabilities and protected Veterans are available for inspection in the Office of Institutional Equity, Monday through Friday, from 9:00 a.m. to 5:00 p.m., upon request.

As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request. 

The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.