Executive Administrative Officer, College of Medicine and UCF Health Affairs

College of Medicine:

The UCF College of Medicine educates and inspires individuals to be exemplary physicians and scientists, leaders in medicine, scholars in discovery, and adopters of innovative technology to improve the health and well-being of all. The College of Medicine is an LCME-accredited medical college with an annual matriculation of 120 medical students and is part of an Academic Health Sciences Center which includes multiple health affairs disciplines. The Health Sciences Campus is part of a growing biomedical cluster known as “Medical City” at Lake Nona which is dedicated to innovation in health and wellness and continues to develop just east of the Orlando International Airport. In addition to the medical school, the Medical City includes the university teaching hospital (UCF Lake Nona Medical Center), a state-of-the-art research center at the Burnett School of Biomedical Sciences, multi-college graduate education programs, UCF outpatient clinics, the Orlando Veterans Affairs Medical Center, the Nemours Children’s Hospital, and the UCF Lake Nona Cancer Center.

The Opportunity:

The Executive Administrative Officer provides direct support to a key leader with dual responsibilities as Vice President for UCF Health Affairs and Dean of the College of Medicine. The EAO will direct, facilitate, and execute critical communications, administrative tasks, and special projects, ensuring seamless operations. This position requires close collaboration with the President's and Provost's offices, as well as managing internal and external communications with university and CEO-level partners. Absolute discretion and the ability to handle confidential information are essential.

Responsibilities:

Executive Leadership:

• Direct and manage the day-to-day operations of the VP/Dean's office, including staff supervision and performance management.

• Oversee leadership meetings and ensure clear, consistent communication reflecting the VP/Dean's vision across health, education, research, and partnerships.

• Execute and manage all executive communications, including emails, letters, presentations, and official responses, collaborating with relevant university departments (Communications, Legal, Accreditation).

• Serve as a voting member of the College of Medicine's Enterprise.

Strategic Project and Program Management:

• Drive priorities, projects, and communications within the College of Medicine and Academic Health Sciences Center's matrixed structure.

• Plan, implement, and manage strategic programs, ensuring timely follow-up and action item completion.

External Relations and Representation:

• Serve as a highly visible representative and ambassador for the VP/Dean in health, business, educational, and community arenas at local and national levels.

• Actively participate in and manage college and divisional committees and advisory groups.

Operational and Team Leadership:

• Chair the College's Events and Engagements committee, supervising the Event Manager, Community Engagement Manager, and administrative coordinators.

• Lead Executive Administrative Staff meetings and provide oversight to ensure effective coordination and communication across the college's administrative support teams.

Financial and Administrative Oversight:

• Collaborate with finance to develop and manage the VP/Dean's office annual operating budget, Dean's Excellence account, and office operating account.

• Manage timekeeping, leave processing, and annual performance evaluations for VP/Dean's direct reports and those reporting to this position.

Compliance and Executive Support:

• Manage the annual processing of certification renewals, including MD license renewals and sensitive licenses/certifications.

• Oversee conflict of interest document processing for the VP/Dean.

• Manage membership communications and renewals with national organizations and advisory boards.

• Maintain the VP/Dean's CV and Bio, and confirm documents for board meetings.

• Coordinate and manage leadership searches.

• Other duties as assigned.

Minimum Qualifications:

Bachelor’s degree or Master’s degree and 8+ years of relevant experience, including 3+ years of leadership experience or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219. Click here for more information

Preferred Qualifications:

• Advanced degree; Master's degree, MD, or PhD strongly preferred, demonstrating advanced analytical and strategic thinking skills.

• Significant previous experience working with CEO, President, VP or Dean, indicating a proven track record in high-level strategic and operational management.

• Exceptional communication skills, with experience in speeches, presentations, and official communications.

• Proven ability to build and maintain strong relationships with internal and external stakeholders, including community leaders and legislative figures.

• Experience in strategic planning, budget development, and implementation.

• Demonstrated experience in navigating complex organizational and external landscape.

• 3+ years of demonstrated supervisory experience.

Additional Application Materials Required:

 In addition to your resume, please provide a cover letter, and an executive writing sample.

Special Instructions to the Applicants:

This role requires a high degree of flexibility and responsiveness, including availability outside of standard business hours as needed to support the VP/Dean's priorities.

Classification title: Director, Administrative Services COM

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you’ll play an integral role at one of the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you’ll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills and you’ll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks!  UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program 

• Paid time off, including annual and sick time off and paid holidays

• Retirement savings options 

• Employee discounts, including tickets to many Orlando attractions 

• Education assistance 

• Flexible work environment 

• And more…For more benefits information, view the UCF Employee Benefits Guide.

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.

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Equal Employment Opportunity Statement:

The University of Central Florida is an Equal Opportunity Employer. 

As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request.   

The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.”  

If an accommodation due to a disability is needed to apply for this position, please call 407-823-1336 or email oie@ucf.edu.