Executive Assistant I

Advancement & Partnerships:

Join our dynamic and growing Advancement & Partnerships team as we work together to power partnerships and transform lives through philanthropy.

Together, we can unleash the potential of people and ideas to positively change the world. Your efforts on our team will help us to build the University for the Future.

The Opportunity: 

UCF Advancement is seeking well qualified applicants for an Executive Assistant I to the Assistant Vice President of Development- Colleges and Programs. The Executive Assistant I provides high-level administrative support to development officers and senior leaders within the Advancement & Partnerships division. This role supports day-to-day operations, coordinates logistics, maintains complex schedules, and ensures smooth execution of strategic projects and donor-facing activities.

Responsibilities:

• Manage calendars (including appointment setting), coordinate meetings, secure conference rooms, and provide presentation support.

• Arrange detailed travel logistics, including itineraries, while serving as the primary contact for travel needs and coordination.

• Support donor discovery and stewardship efforts by scheduling outreach and maintaining accurate travel records.

• Process expense reports, reconcile monthly credit card statements, and manage payment requests and reimbursements.

• Prepare accurate reports, memos, meeting minutes, donor communications, and proposals.

• Utilize database systems for donor research, event tracking, and reporting purposes.

• Maintain departmental budget records and assist with budget reconciliation.

• Perform administrative functions such as document scanning, data entry, file management, and front desk support as needed.

• Serve as a key partner in delivering a professional and efficient experience for donors, visitors, and internal stakeholders.

• Perform other duties as assigned in support of Advancement goals and priorities.

Minimum Qualifications: 

Bachelor's or Master's degree and 2+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219. Click here for more information

Preferred Qualifications:

• 2+ years’ experience as an administrative assistant, administrative coordinator, office manager, executive assistant, or similar role.

• Experience providing administrative or executive support in higher education, nonprofit, or fundraising environments.

• Strong organizational and project coordination skills with attention to detail.

• Familiarity with financial systems and procedures such as expense reconciliation and travel reimbursements.

• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and ability to learn new technologies quickly.

• Excellent communication and interpersonal skills with the ability to maintain discretion and confidentiality.

• Experience using database and CRM systems for recordkeeping, event tracking, or contact management.

• Proven ability to manage competing priorities while providing a high level of customer service.

Special Instructions to the Applicants:

The anticipated salary for a well-qualified candidate is between $48,722 - $59,684. Advancement and Partnerships values the unique contributions that each team member brings to our division. The determination of a successful candidate's starting salary will vary based on several factors, including education and relevant experience. The anticipated pay scale indicated for this position generally applies to candidates who meet the minimum requirements and several of the preferred qualifications outlined above.

Applicant must be authorized to work for any U.S. employer, as sponsorship is not available for this position.

Are you ready to unleash YOUR potential?  

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you’ll play an integral role at one of the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you’ll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills and you’ll have countless rewarding experiences that go well beyond a paycheck. 

Working at UCF has its perks! UCF offers: 

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program   

• Paid time off, including annual and sick time off and paid holidays  

• Retirement savings options   

• Employee discounts, including tickets to many Orlando attractions   

• Education assistance   

• Flexible work environment 

• And more…For more benefits information, view the UCF Employee Benefits Guide.   

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF. 

Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.

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As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request.  

UCF is proud to be a smoke-free campus and an E-Verify employer. 

If an accommodation due to a disability is needed to apply for this position, please call 407-823-1336 or email onac@ucf.edu.

For general application or posting questions, please email talent@ucf.edu.