Graduate Admission Coordinator II

Burnett School of Biomedical Sciences:

As part of the UCF College of Medicine, the Burnett School has 56 full-time faculty, more than 2,000 undergraduate majors and 150 graduate students in M.S., Ph.D., and M.D./Ph.D. programs. Further information on the BSBS can be found at http://med.ucf.edu/biomed.

The Opportunity:

The Graduate Admission Coordinator II provides administrative and procedural support for the successful operation of the Burnett School of Biomedical Sciences (BSBS) Graduate Programs (PhD Biomedical Sciences, MD/PhD Biomedical Science Track, MS Biotechnology, MS Biomedical Sciences - Cancer Biology Track, Infectious Disease Track, Neuroscience Track, Metabolic & Cardiovascular Track, Integrated Medical Science Track). Responsible for assisting in graduate student recruiting, admissions processing, registration, coordinating orientation activities, and updating students' records.

Responsibilities:

• Provide customer service and manage communications (email, phone, in-person) with prospective and current students, faculty, and staff to support application processing (documents, decisions, letters, etc.).

• Assist with scheduling and coordination of thesis/dissertation and capstone defenses, and manage announcements for programs, faculty, and students.

• Track capstone progress for the MS Biomedical Sciences non-thesis program and coordinate all aspects of the thesis/dissertation process, including defense scheduling, graduation review appointments, and degree certification.

• Advise students on program policies and communications.

• Serve as liaison between the College of Medicine and university partners regarding BSBS graduate admissions; participate in work groups, committees, and university activities as needed.

• Compile annual program assessment data.

• Complete required university and college trainings.

• Process and track graduate student milestones, including GTA/rotation, committee assignments, program of study reviews, exams (comprehensive, cumulative, candidacy), teaching requirements, academic integrity, CITI, IRB, research proposals, and annual PhD reviews.

• Manage graduate student enrollment, assisting with registration, permissions, schedules, and course IDs for doctoral and dissertation hours.

• Maintain graduate student records, including grade reviews, form collection, petitions, and administrative updates.

• Collaborate with 101 Biomedical Sciences Graduate Program faculty on catalog and handbook updates, and curriculum revisions in Kuali.

• Coordinate applicant data for PhD/MS admissions committees, PhD interview day activities, and new student orientation and training.

• Other duties as assigned.

Department

College of Medicine (COM) - Burnett School of Biomedical Sciences Dean's Office Operations

Work Schedule

Monday - Friday, 8:00 AM - 5:00 PM; some evenings may be required due to special events.

Type of Appointment

Regular

Expected Salary

$48,722.00 to Negotiable

Job Posting End Date

08-26-2025-12-00-AM

As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request.  

UCF is proud to be a smoke-free campus and an E-Verify employer. 

If an accommodation due to a disability is needed to apply for this position, please call 407-823-1336 or email onac@ucf.edu.

For general application or posting questions, please email talent@ucf.edu.