Graduate Admissions Coordinator I

Department of Mathematics:

The mission of the UCF Department of Mathematics is to offer the opportunity for excellence and development to students with visionary and relevant programs of high quality at the undergraduate and graduate levels and to advance mathematical research to benefit society. To accomplish this mission the faculty and the staff of the department have set high goals. The department aims to provide the best undergraduate mathematics program in the state of Florida. We offer doctoral and master’s programs that encourage students to develop into mathematicians. We also foster a dedication to world-class research by faculty and students at all levels in a broad variety of areas of mathematics.

The Opportunity: 

UCF's Department of Mathematics seeks applications for a Graduate Admissions Coordinator I! This coordinator provides direct support to the Graduate Program Director in all administrative functions and assists with the daily operation of the main office.

We are seeking candidates with a positive attitude and a genuine passion for helping students achieve success. If you are excited to help students thrive, we would love to have you on our team!

Responsibilities:

• Liaison with Graduate Studies for any changes made by the State of Florida regarding graduate program requirements. Departmental liaison with Graduate Studies and College Graduate Coordinator, maintaining current status of student records, intent forms, waivers, course substitutions, adds, drops, withdrawals, etc.

• Management of the admissions process. This includes communication with prospective students, review of applications in SLATE, informing students of application requirements, dissemination of applications to the graduate committee, entering admissions decisions, and organizing orientations. Handle all relevant correspondence.

• Administer the qualifying exam process, including maintaining exams, contacting students, and tracking completion. Administer and track assessment of the thesis/dissertation for MS and PhD students. Review student degree audits and produces reports to the Graduate Program Director regarding student progress.

• Coordinate and maintain all graduate student records. This includes graduate degree pre-certification, updating, and processing programs of study. Develop and keep current student plans of study. Assists the Graduate Program Director with assessment of the graduate program.

• Assist the Graduate Program Director with student recruitment and training. Maintain recruitment brochures and other information about the program, including assisting the revision of the website, social media, graduate catalog and handbook. Attend recruitment activities, and assist in planning, coordinating, and executing program recruitment, training, or other events.

• Assist with the preparation of graduate contracts and communicate hiring requests to the assigned HR Coordinator. Coordinate with HR, CGS, and the student employee to ensure an accurate and timely hire. Communicate duties and assignments to graduate assistants.

• Assist with the daily operation of the main office, including printing exams and other duties as assigned by Graduate Program Director, Associate Chair and Chair. Type confidential correspondence and administrative lists, and attending department meetings as needed. This position supervises one federal work study student, as assigned.

• Other duties as assigned.

Minimum Qualifications: 

Bachelor's and 2+ years of relevant experience or Master’s degree and 0+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219. Click here for more information

Preferred Qualifications:

• Experience in an educational setting, with a preference for higher education.

• Office management experience.

• Familiarity with students records and/or student admissions.

• Knowledge of Slate, Workday, PeopleSoft, and Microsoft Office Suite.

• Ability to work collaboratively and effectively in a team-oriented environment.

• Excellent written, verbal, and interpersonal communication skills.

Special Instructions to the Applicants:

Please note, this is a fully onsite position working on UCF's Main Campus.

Are you ready to unleash YOUR potential?  

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you’ll play an integral role at one of the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you’ll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills and you’ll have countless rewarding experiences that go well beyond a paycheck. 

Working at UCF has its perks! UCF offers: 

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program   

• Paid time off, including annual and sick time off and paid holidays  

• Retirement savings options   

• Employee discounts, including tickets to many Orlando attractions   

• Education assistance   

• Flexible work environment 

• And more…For more benefits information, view the UCF Employee Benefits Guide.   

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF. 

Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.

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Equal Employment Opportunity Statement:

The University of Central Florida is an Equal Opportunity/Affirmative Action Employer including Disabled/Vets.  Click on UCF's Equal Opportunity Statement to view the President’s Statement.

The UCF affirmative action plans for qualified individuals with disabilities and protected Veterans are available for inspection in the Office of Institutional Equity, Monday through Friday, from 9:00 a.m. to 5:00 p.m., upon request.

As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request. 

The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.