Maintenance Planner I, HVAC Shop

Facilities and Business Operations:

Facilities and Business Operations at UCF is dedicated to fostering a conducive educational environment for our faculty, staff, students, and the broader community. We are committed to excellence, providing unparalleled expertise, and maintaining a world-class standard in service.

Please visit us at: https://fs.ucf.edu/ or Facebook and Instagram: UCF Facilities

The Opportunity:

The Maintenance Services department within Facilities and Business Operations is looking for a Maintenance Planner I to join their team! This role supports the effective operation of campus facilities by planning, scheduling, and coordinating preventive, predictive, and corrective maintenance activities. This role ensures maintenance work is executed efficiently and in alignment with university standards by organizing labor, materials, documentation, and vendor resources. Working under general supervision, the position plays a key role in keeping campus buildings and systems in optimal operating condition

Classification Title: Maintenance Planner I 

Responsibilities:

• Coordinate and schedule preventive, predictive, and corrective maintenance activities to ensure campus buildings and systems operate efficiently (HVAC, electrical, plumbing, carpentry, masonry, life safety systems, and more).

• Improve workforce productivity by organizing labor resources, materials, parts, tools, equipment, and work‑area access needed for successful work execution. Ensure all work follows university standards and comply with established processes and regulations.

• Maintain accurate and detailed records in the Integrated Work Management System (IWMS), including work status, costs, repair details, specifications, manuals, drawings, safety plans, and inspection requirements.

• Build and manage short‑ and long‑term work schedules (including two‑week look‑ahead schedules) by prioritizing backlog, forecasting availability, and coordinating with shop/zone supervisors, vendors, inspectors, and internal stakeholders.

• Plan, coordinate, and direct vendor‑performed repairs and restoration work while ensuring contract compliance, adherence to UCF standards, and procurement guidelines.

• Support day‑to‑day operational needs by helping assign/reassign staff, addressing high‑priority work, and assisting with emergency response planning and implementation.

• Contribute to the annual budgeting process by identifying capital improvement needs, major operational items, and monitoring expenditures.

Minimum Qualifications:

Completion of an approved apprenticeship program in a recognized trade and 2 years of relevant experience, or a high school diploma and 2 years or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6). 

Preferred Qualifications:

• Experience in maintenance planning, scheduling, or coordination within facilities, commercial buildings, or similar environments. 

• Working knowledge of building systems (HVAC, electrical, plumbing, carpentry, etc.) to support accurate planning and prioritization. 

• Proficiency with IWMS/CMMS platforms for managing work orders, documenting repairs, tracking costs, and maintaining detailed maintenance records. 

• Strong organizational and analytical skills, including the ability to prioritize work backlogs, forecast schedules, and coordinate multi‑trade work activities. 

• Experience coordinating vendor or contractor work, ensuring compliance with standards, procurement guidelines, and contract expectations. 

• Effective communication and collaboration abilities for working with supervisors, trades staff, inspectors, vendors, and campus stakeholders. 

The most successful candidates may possess the following qualities:  

• Familiarity with safety, compliance, and preventive maintenance practices, including documentation of inspection and permit requirements. 

• Experience supporting budgeting processes, including identifying capital needs and monitoring expenditures.

Health Assessment Required:  

UCF policy requires completion and passing of a physical exam for this position.

Special Instructions to the Applicants:

The anticipated hourly rate for this position is $23.33 to $31.32. The final hourly rate will be determined based on the candidate's qualifications, experience, and internal equity considerations.

Position requires a valid Class E driver’s license. This position may involve driving to various locations on and off campus to conduct University business.  

Applicant must be authorized to work for any U.S. employer, as sponsorship is not available for this position now or in the future. 

If you are selected as the final candidate for an employment opportunity, both your position and salary will be significantly based upon the information that you have provided in your application for employment. We urge you to please take the time to complete the application in its entirety.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you’ll play an integral role at one of the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 12 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you’ll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you’ll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks! UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program 

• Paid time off, including annual and sick time off and paid holidays

• Retirement savings options 

• Employee discounts, including tickets to many Orlando attractions 

• Education assistance 

• And more…For more benefits information, view the UCF Employee Benefits Guide.

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.

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Veteran’s Preference:   

Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans’ Preference, please visit http://hr.ucf.edu/files/VeteransPreference.pdf

As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request.  

UCF is proud to be a smoke-free campus and an E-Verify employer. 

If an accommodation due to a disability is needed to apply for this position, please call 407-823-1336 or email onac@ucf.edu.

For general application or posting questions, please email talent@ucf.edu.