Utilities & Engineering Planner III

Facilities and Business Operations:

Facilities and Business Operations at UCF is dedicated to fostering a conducive educational environment for our faculty, staff, students, and the broader community. We are committed to excellence, providing unparalleled expertise, and maintaining a world-class standard in service.

Please visit us at: https://fs.ucf.edu/ or Facebook and Instagram: UCF Facilities

The Opportunity:

The Utilities and Energy Services Department within Facilities and Business Operations is seeking to hire a Utilities & Engineering Planner III. This role is responsible for improving workforce productivity and work quality by effectively planning and coordinating labor, materials, tools, equipment access, documentation, and other resources needed to complete assigned work. The position also ensures efficient use of available manpower by organizing and scheduling work activities, as well as coordinating with subcontractors and internal teams to successfully complete projects.

Responsibilities:

• Develop and provide complete planned work packages for the Utilities and Energy Services (UES) team by maintaining accurate data in the CMMS, including work status, costs, schedules, and details.

• Prepare work packages that include cost estimates, labor hours, required skills, materials, tools, permits, safety checklists, and inspection requirements.

• Create purchase orders and scopes of work for contractor-performed projects in compliance with UCF purchasing guidelines.

• Develop and manage project schedules that coordinate activities among work groups, trades, vendors, customers, the UCF Building Department, state inspectors, and other stakeholders.

• Coordinate and schedule utility and equipment shutdowns necessary for project completion.

• Analyze and forecast manpower availability, track work progress, and prepare reports on planned work status and completion.

• Prioritize and categorize work backlog to ensure timely and efficient project execution.

• Collaborate with UES Engineering to produce weekly and monthly work forecasts and resource allocation reports.

• Support the Senior Director of UES Engineering in implementing facility condition assessments (FCA) and needs analysis programs to manage asset risks and improve operational efficiency.

• Conduct facility inspections, assess asset conditions, and provide deficiency reports with recommendations to leadership.

• Review work packages for accuracy and completeness, ensuring compliance with UCF standards, safety regulations, and applicable policies.

• Inspect contractor work for quality, scope fulfillment, and adherence to UCF standards before work order closure.

• Lead customer work review meetings using planning documentation and progress reports; serve as a liaison between customers and service providers.

• Provide data and insights to leadership to improve the ratio of planned work to unplanned work.

• Maintain and update the facility condition assessment tracking system to align with the University Master Plan.

• Support UES Engineering, facility managers, and project managers by ensuring scopes of work reflect FCA recommendations and accurate replacement costs.

• Assist with developing life cycle forecasts for university facilities and infrastructure.

• Perform other duties as assigned.

Minimum Qualifications:

Bachelor's or Master's degree and 6+ years relevant experience. Or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6). 

Preferred Qualifications:

• 5+ years of experience in maintenance or engineering planning within utilities, energy services, or large-scale facilities operations.

• Experience using a Computerized Maintenance Management System (CMMS), such as AiM or a comparable platform, for planning, scheduling, and tracking maintenance activities.

• Effective written and verbal communication skills with the ability to collaborate across departments and with external vendors; Confidently present Facility Condition Assessments (FCA) data and insights.

• Knowledge of maintenance planning principles, work order systems, and resource scheduling.

• Strong organizational, analytical, and problem-solving skills with the ability to manage multiple priorities.

• Experience using TRIMBLE software for project data management.

• Bachelor’s degree in Mechanical, Electrical, or Industrial Engineering or a closely related discipline.

• Proficiency with Microsoft Office Suite (Excel, Word, Outlook, Project) or equivalent tools.

• Experience developing and implementing Facility Condition Assessments (FCA) or asset management programs.

• Knowledge of University or public-sector facilities operations, including compliance with state and local building codes and inspection requirements.

• Familiarity with UCF’s purchasing guidelines or similar procurement policies.

• Experience in preparing cost estimates, life cycle forecasts, and resource allocation reports.

• Certification in maintenance planning or reliability (e.g., Certified Maintenance & Reliability Professional – CMRP, Project Management Professional – PMP, or equivalent).

Special Instructions to the Applicants:

The anticipated salary range for this position is $64,518 to $88,713. The final salary will be determined based on the candidate's qualifications, experience, and internal equity considerations.

This is an Auxiliary (AUX) funded position. Employment is subject to availability of funding and may cease at the time funding for this employment is depleted.

Position requires a valid Class E driver’s license. The position may involve driving to various locations on and off campus to conduct University business.

If you are selected as the final candidate for an employment opportunity, both your position and salary will be significantly based upon the information that you have provided in your application for employment. We urge you to please take the time to complete the application in its entirety.

Classification Title: Maintenance Planner III

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you’ll play an integral role at one of the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you’ll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you’ll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks!  UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program 

• Paid time off, including annual and sick time off, and paid holidays

• Retirement savings options 

• Employee discounts, including tickets to many Orlando attractions 

• Education assistance 

• And more…For more benefits information, view the UCF Employee Benefits Guide.

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.

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As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request.  

UCF is proud to be a smoke-free campus and an E-Verify employer. 

If an accommodation due to a disability is needed to apply for this position, please call 407-823-1336 or email onac@ucf.edu.

For general application or posting questions, please email talent@ucf.edu.