Administrative Assistant III

Writing and Rhetoric:

The Department of Writing and Rhetoric (DWR) is one of seven academic units in the College of Arts and Humanities at the University of Central Florida. As an independent writing department, DWR is the academic home to 12 tenure-earning faculty members, 31 full-time non-tenure earning instructors and lecturers, two postdoctoral scholars, and 15 graduate teaching assistants. The department supports a comprehensive, vertical writing instruction that includes a first-year composition program, an undergraduate major (B.A.) and minor, and a graduate program with both an M.A. and certificate in professional writing.  The department houses the Center for Writing Excellence that encompasses the University Writing Center and the Writing Across the Curriculum program.

The Opportunity:

The University of Central Florida’s (UCF) Department of Writing and Rhetoric (DWR) is pleased to invite applications for an Administrative Assistant III position. The Administrative Assistant III main responsibilities include tasks related to the department’s programs, specifically the graduate programs (MA and Professional Writing Certificate) and undergraduate programs (BA, minor, and BA certificate) and providing administrative support to the department through the specific duties listed below.

Responsibilities:

• Communicates with prospective and current students regarding departmental programs.

• Responds to student and faculty inquiries regarding programs, course offerings, and processes for academic processes, including advising, appeals, graduation, etc.

• Creates reports and conducts data analysis for student progression/retention.

• Provides administrative support to chair, including development and organization of departmental communication, faculty annual reports, and curricular documents.

• Maintains detailed and organized records of all department contracts and processes contracts through UCF approval systems. 

• Manage graduate program files.

• Coordinates graduate admissions materials and notifications.

• Verifies and communicates policies, procedures, and deadlines to relevant parties.

• Provides administrative support to departmental communications, including telephone, email accounts, and front desk along with providing meeting minutes at all critical events.

• Plans and organizes departmental events and provides support for necessary ADA compliance.

• Develops marketing materials for department courses, programs, and events as needed.

• Works in conjunction with College of Arts and Humanities Communication and Marketing department to write news events and spotlights.

• Other administrative/communication support as needed or assigned.

Minimum Qualifications:

High School Diploma or Equivalent and 4+ years of relevant experience Or an equivalent combination of education and experience or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219. Click here for more information

Preferred Qualifications:

• Bachelor’s degree.

• Working in a higher education or professional office setting experience.

• Proficient with Microsoft Suite.

• Proficient in technical programs that will yield visualization of data and ability to produce marketing materials.

• Ability to communicate clearly and effectively both verbally and in writing.

• Ability to manage routine office tasks in compliance with university policies and state/federal regulations while maintaining confidentiality of all records.

• Flexibility while managing a variety of daily and weekly tasks with effective time management.

Additional Application Materials Required:

• Current resume.

• Contact information for three references who have supervised the candidate.

• Cover letter describing interest in the position and applicant’s relevant experience in response to the qualifications.

Special Instructions to the Applicants:

This position is on-site Monday through Friday.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you’ll play an integral role at one of the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you’ll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills and you’ll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks! UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program 

• Paid time off, including annual and sick time off and paid holidays

• Retirement savings options 

• Employee discounts, including tickets to many Orlando attractions 

• Education assistance 

• Flexible work environment 

• And more…For more benefits information, view the UCF Employee Benefits Guide.

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.

Department

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Type of Appointment

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Veteran’s Preference:   

Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans’ Preference, please visit http://hr.ucf.edu/files/VeteransPreference.pdf

Equal Employment Opportunity Statement:

The University of Central Florida is an Equal Opportunity Employer. 

As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request.   

The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.”  

To request an accommodation with the application or interview process, please contact the Office of Institutional Equity by telephone: 407-823-1336; email oie@ucf.edu; or visit in person: 12701 Scholarship Drive, Orlando, FL 32816-0030.