Administrative Assistant I

The Opportunity: 

The Administrative Assistant I provides administrative and secretarial support to staff and programs. Duties include development and maintenance of records related to program activities, students and, as needed, budget, personnel, purchasing, payroll, and travel interactions with the SET teams across our multiple colleges.

This is a reposted position. Previous applicants are still being considered and do not need to reapply.

Responsibilities:

• Provide support to program staff.

• Provide guidance to students and visitors, answer requests for information, coordinate calendars, make appointments, etc.

• Initiate hiring processes and liaise with the HR business center.

• Verify payroll hours as Timekeeper, which includes submission reminders, adjustments to time, etc.

• Assist with monitoring the budget and expenditures and liaise with the finance business center.

• Supervise student office assistants and schedule office coverage and work assignments.

• Facilitate mass mailing process.

• Interface and coordinate activities with various university offices and external entities.

• Handle logistics and registration of office program events.

Minimum Qualifications: 

High School Diploma or Equivalent and 0+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219. Click here for more information

Preferred Qualifications:

• Prior experience in a higher education setting.

• Familiar with PeopleSoft Student Records and Workday systems.

• Office management experience.

• Demonstrated ability to work independently and manage projects effectively.

Additional Application Materials Required: 

In addition to your application, please include a resume.

Special Instructions to the Applicants:

This is a reposted position. Previous applicants are still being considered and do not need to reapply.

Are you ready to unleash YOUR potential?  

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you’ll play an integral role at one of the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you’ll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills and you’ll have countless rewarding experiences that go well beyond a paycheck. 

Working at UCF has its perks! UCF offers: 

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program   

• Paid time off, including annual and sick time off and paid holidays  

• Retirement savings options   

• Employee discounts, including tickets to many Orlando attractions   

• Education assistance   

• Flexible work environment 

• And more…For more benefits information, view the UCF Employee Benefits Guide.   

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF. 

Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.

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Veteran’s Preference:   

Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans’ Preference, please visit http://hr.ucf.edu/files/VeteransPreference.pdf

As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request.  

UCF is proud to be a smoke-free campus and an E-Verify employer. 

If an accommodation due to a disability is needed to apply for this position, please call 407-823-1336 or email onac@ucf.edu.