Administrative Assistant I

College of Engineering and Computer Science:

As Florida's premier engineering and technology university, UCF is among the nation's largest producers of engineering and technology talent. The UCF College of Engineering and Computer Science offers students a world-class education and research opportunities alongside unrivaled partnerships with industry leaders such as L3Harris Corporation, Lockheed Martin, Duke Energy, Siemens, Walt Disney World and NASA. Focused on addressing society's biggest challenges, faculty and alumni are national leaders in energy, aerospace, computer vision, cybersecurity, transportation, health care and the environment, areas of focus that will drive the college's future growth. UCF is the nation's No. 1 provider of talent to the aerospace and defense industries, and the college is home to the national champion student cyber defense team and one of the nation's top computer programming teams.

The Opportunity:

The Administrative Assistant I provides administrative support within academic or administrative offices. This role involves receiving, screening, and directing incoming calls, visitors, mail, and e-mail, and using business software applications to prepare correspondence. The position requires preparing and maintaining files and records according to established guidelines. Additional responsibilities may include arranging meetings, coordinating travel, and tracking expenses and other budgetary transactions.

Responsibilities:

• Greets visitors and directs visitors to proper meeting locations and appointments. 

• Handles inbound calls and directs callers to proper individuals. 

• Responds to inquiries regarding schedules/agendas, room and/or meeting coordination. 

• Directs requests and inquiries to appropriate individuals as needed. 

• Maintains relationships with external constituents (i.e., interviewees, vendors). 

• Contributes to planning of conferences and/or meetings. 

• Orders office supplies and maintains inventory. 

• Ensures office machines (e.g. phones, printers, copiers, and fax) are in working order and may perform routine troubleshooting, as needed. 

• Assists with special projects/assignments as needed.

Minimum Qualifications:

Department

Work Schedule

Type of Appointment

Expected Salary

Job Posting End Date

Veteran’s Preference:   

Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans’ Preference, please visit http://hr.ucf.edu/files/VeteransPreference.pdf

Equal Employment Opportunity Statement:

The University of Central Florida is an Equal Opportunity/Affirmative Action Employer including Disabled/Vets.  Click on UCF's Equal Opportunity Statement to view the President’s Statement.

The UCF affirmative action plans for qualified individuals with disabilities and protected Veterans are available for inspection in the Office of Institutional Equity, Monday through Friday, from 9:00 a.m. to 5:00 p.m., upon request.

As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request. 

The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.