Administrative Assistant III

College of Engineering and Computer Science:

As Florida's premier engineering and technology university, UCF is among the nation's largest producers of engineering and technology talent. The UCF College of Engineering and Computer Science offers students a world-class education and research opportunities alongside unrivaled partnerships with industry leaders such as L3Harris Corporation, Lockheed Martin, Duke Energy, Siemens, Walt Disney World and NASA. Focused on addressing society's biggest challenges, faculty and alumni are national leaders in energy, aerospace, computer vision, cybersecurity, transportation, health care and the environment, areas of focus that will drive the college's future growth. UCF is the nation's No. 1 provider of talent to the aerospace and defense industries, and the college is home to the national champion student cyber defense team and one of the nation's top computer programming teams.

The Opportunity:

The Administrative Assistant III provides administrative support and assistance to the administration of the Computer Science Department. Performs administrative and clerical functions for the department, including answering phones; greeting, referring, and assisting visitors, customers, staff, and others; preparing documents and reports; compiling records; scheduling meetings; organizing and maintaining information; coordinating calendars; and providing high-level administrative assistance to the Chair and faculty.

Responsibilities:

• Chair and Executive Support – Serve as the primary assistant to the Department Chair; schedule and coordinate meetings (in-person and virtual) with faculty, staff, students, and visitors; provide administrative support to the Chair, faculty, and senior staff, including human resources and financial staff.

• Data Collection, Reporting and Management – Prepare and edit correspondence, reports, spreadsheets, presentations, flyers, and other communications; coordinate document routing and information requests; ensure compliance with university and CECS deadlines and policies; collect statistical information and program metrics for reporting to the College; maintain departmental records, databases, and archives.

• Liaison and Coordination – Act as point of contact between the department and CECS Dean’s Office, other CECS departments, and SET staff; coordinate and monitor completion of departmental action items requiring submission to the College or other units.

• Front Office Operations, Reception Management, and Facilities – Oversee reception area operations; provide professional front-office support and general clerical assistance to faculty, staff, students, and visitors; manage office communications and inquiries. Manage inventory and the ordering of office supplies; handle receiving and distribution of departmental mail and packages; coordinate departmental facilities and equipment needs with the Facility Manager.

• Faculty Recruitment and Special Projects – Provide administrative support to faculty search committees, including scheduling candidate meetings, preparing materials, note-taking, and coordinating travel arrangements and itineraries; assist with other special administrative projects as assigned.

• Event Coordination, HR, and Onboarding Support – Organize departmental events, including faculty meetings, retreats, advisory board meetings, conferences, and special events; manage logistics such as space reservations, agendas, materials, refreshments, and invitations. Assist with onboarding of new faculty/staff, including access requests and orientation; support HR-related processes and maintain personnel files and accreditation documentation.

• Other Duties – Perform other related administrative duties as assigned to ensure efficient departmental operations.

Minimum Qualifications:

High School Diploma or Equivalent and 4+ years of relevant experience or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).

Preferred Qualifications:

• Bachelor’s or Master’s degree in Business Administration, Communications, Writing, or a related field.

• 3-5 years of experience in an administrative environment, preferably in higher education or a large organizational setting.  

• Strong organizational and time-management skills, with the ability to manage multiple priorities and meet deadlines.

• Excellent written and verbal communication skills, including experience preparing reports, presentations, and professional correspondence.

• Ability to work independently and collaboratively, with a high level of professionalism and discretion.

• Knowledge of university systems and policies (e.g., HR, finance, facilities) is a plus.

Department

Work Schedule

Type of Appointment

Expected Salary

Job Posting End Date

Veteran’s Preference:   

Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans’ Preference, please visit http://hr.ucf.edu/files/VeteransPreference.pdf

As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request.  

UCF is proud to be a smoke-free campus and an E-Verify employer. 

If an accommodation due to a disability is needed to apply for this position, please call 407-823-1336 or email onac@ucf.edu.

For general application or posting questions, please email talent@ucf.edu.