Administrative Coordinator I (TEMP)

Career Services:

Career Services (CS) provides comprehensive career services and programs to assist a student population in developing, evaluating, and effectively initiating and implementing career, education, and employment decisions and plans through collaborative internal partnerships with UCF administrators, faculty, and staff, as well as effective external partnerships with key employers.

The Opportunity: 

The UCF Lockheed Martin College Work Experience Program (CWEP) is a program housed in UCF Career Services. The Administrative Coordinator I position supports the administration of CWEP at Lockheed Martin. For over 40 years UCF and Lockheed Martin have partnered to offer this program that allows undergraduate and graduate students to gain real-world work skills and abilities relevant to their academic and career goals. CWEP is a unique, year-round paid opportunity to have hands-on learning experiences.

The primary work location for this position is the Sand Lake Road Lockheed Martin facility.

This position/classification may be moved at management's discretion within the SSWB division to a commensurate level position as determined by the Vice President of Student Development and Enrollment Services or their designee.

Responsibilities:

• Provides program support and assistance for the Lockheed Martin (LM) College Work Experience Program (CWEP) by coordinating administrative processes and services on the Lockheed Martin side of the program to include receiving hiring requisition requests from Lockheed Martin’s Service Central system, and initiating security clearances, background checks, and drug tests. Ensures the accurate on boarding of all new CWEP students in LM Systems.

• Communicates LM managers requests to the CWEP Team regarding offers to students selected for participation in Lockheed Martin College Work Experience Program. Provides Lockheed Martin managers with the students' responses and acceptance emails to ensure the timely hiring of students.

• Provides information and assistance to Lockheed Martin managers and other stakeholders regarding various changes to the CWEP process, including but not limited to SecurID tokens and on boarding/off boarding procedures. Assists Lockheed Martin managers with account issues, time approval, contract clarification, policy wavers, student performance, student transfer requests, and other issues.

• Coordinates student access to the Lockheed Martin time and effort system, Fieldglass. Assists students with time charging, contract policy clarification, internal transfers, badge reactivation requests, and other issues.

• Coordinates the creation and verification of new contractor accounts and Lockheed Martin computer requests for new CWEP participants. Review LM Non-Employee Access Tracking Request (NEAT), and Request Management System (RMS) for accuracy. Submits badge request forms for new hires to Lockheed Martin security. Creates and submits Security Clearance requests to UCF Security officer for students that need a clearance for their role.

• Creates and maintains a folder for the CWEP participant which includes resume, application, drug screening, consent forms, offer email, NEAT information, RMS information, Contract labor profile, rate, orientation documents, new hire check list, NEAT verification form and other pertinent information. Updates and maintains active CWEP student list. Updates and maintains student files within the Lockheed Martin SharePoint. Ensures consistency with records kept within the UCF system.

• Serves as a contact for Lockheed Martin HR staff. Serves as backup for hours verification for CWEPs in Lockheed Martin’s Fieldglass system. Coordinates exit surveys with students and managers. Sends weekly termination reports to UCF and Lockheed Martin.

• Addresses inquiries regarding the CWEP program via email, telephone, or in person. Distributes mass emails to program participants. Performs other duties as assigned.

Minimum Qualifications: 

Bachelor's or Master's degree and 0+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6). Click here for more information

Preferred Qualifications:

• Proven customer service skills, particularly in a fast-paced environment with different groups (students, staff, faculty, and employers).

• Proven communication skills with a focus on phone calls and email.

• Experience working with client management systems, applicant tracking systems or other large databases.

• Outstanding organization skills, attention to detail, ability to prioritize, plan and meet deadlines.

• Experience working independently and working with self-directed teams.

• Proven aptitude for developing and maintaining relationships, strong team member skills.

Additional Application Materials Required:

Please include a resume, cover letter, and a reference sheet listing contact information for at least three references, at least two of whom are current or previous supervisors.

Special Instructions for Applicants:

The primary work location for this position is the Sand Lake Road Lockheed Martin facility.

Are you ready to unleash YOUR potential?  

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you’ll play an integral role at one of the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you’ll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills and you’ll have countless rewarding experiences that go well beyond a paycheck. 

Are Benefits Important to You? 

State Benefits eligibility for OPS employees are subject to criteria established by the State of Florida. The state’s benefits administrator, People First, determines eligibility and coordinates enrollment. If this position becomes eligible for state benefits the employee will be notified directly by People First.  OPS positions are not entitled to paid time off.   

Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins. 

Department

Hours of Work

Work Schedule

Type of Appointment

Hourly Rate

Job Posting End Date

Benefits Eligibility

State Benefits eligibility for OPS employees are subject to criteria established by the State of Florida. The state’s benefits administrator, People First, determines eligibility and coordinates enrollment. If this position becomes eligible for state benefits the employee will be notified directly by People First.  OPS positions are not entitled to paid time off.  

As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request.  

UCF is proud to be a smoke-free campus and an E-Verify employer. 

an accommodation due to a disability is needed to apply for this position, please call 407-823-1336 or email onac@ucf.edu.