UCF Millican Hall

Administrative Coordinator II

  • R109447
  • Main Campus, Orlando, Florida
  • Staff
  • Full time
  • NanoScience Technology Center

The Opportunity:

The Administrative Coordinator II directly assists the Director of NanoScience Technology Center (NSTC, faculty members and students. This position coordinates general administrative functions for NSTC including organizing and maintaining information, project & event assistances, managing budgetary expenditures and assisting with all matters involving NSTC Graduate Programs (MS in Nanotechnology) activities & recruitment.

Responsibilities:

  • Coordinates and assists with all matters involving the Director's activities, requiring regular interactions with all levels of administration and NSTC visitors. Coordinates administrative activities between the Director and his direct reports. (10%)

  • Organizes NSTC events (Open Houses, Seminars, Conferences, Meetings, On-Campus interviews etc.) and NSTC Graduate Program recruitment events. Coordinates and participates in orientation sessions for new Graduate Programs students. (20%)

  • Coordinates with the College of Graduate Studies the scheduling of MS program courses and catalog updates. Gathers and compiles data for administrative reports, maintaining student records and databases, tracking student progress, and advising students on graduation requirements. Coordinates and prepares NSTC's Graduate Research Assistant Agreements reports for GRA agreements. Assists students with completing and submitting necessary forms. Works with the Director and MS Program Coordinator to gather and assemble assessment data for academic and administrative reports. (20%)

  • Assists in developing expenditure reports, purchase requests, inventory reports, project budgets and procuring items for NSTC events. Assists with miscellaneous financial tasks, including depositing checks, submitting requisitions and event expenditures for NSTC. Assists NSTC Director with annual assessment, annual faculty assignments and faculty annual reports. (20%)

  • Assisting with faculty travel arrangements and NSTC Travel Awards. Assists NSTC faculty with stipends payments (REU, PREM, etc.). (10%)

  • Coordinates the development of marketing materials for NSTC and MS program. Compiles input from faculty, students and staff for publication in NSTC newsletter. (10%)

  • Maintains database of current and graduated NSTC students, post doctoral scholars, and researchers. (5%)

  • Other duties as assigned. (5%)

Minimum Qualifications:

Bachelor's or Master's degree and 2+ years of relevant experience or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219. Click here for more information.

Preferred Qualifications:

  • Thorough knowledge of administrative practices and principles.

  • Exceptional effectiveness in the use of computers.

  • Organizational and time management skills.

  • Effective verbal and communication abilities.

  • Customer service, and interpersonal skills.

Special Instructions to the Applicants:

Hybrid work schedule or remote work within the state of Florida may be considered based upon specific circumstances and candidate qualifications.

If you are selected as the final candidate for an employment opportunity here at UCF, both your position and salary will be significantly based upon the information that you have provided in your application for employment. We urge you to please take the time to complete the application in its entirety.

Are you ready to unleash YOUR potential?  

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you’ll play an integral role at one of the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you’ll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills and you’ll have countless rewarding experiences that go well beyond a paycheck. 

 

Working at UCF has its perks! UCF offers: 

  • Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program   

  • Paid time off, including annual and sick time off and paid holidays  

  • Retirement savings options   

  • Employee discounts, including tickets to many Orlando attractions   

  • Education assistance   

  • Flexible work environment   

 

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF. 

 

Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.

#LI-HYBRID

Department

Office of Research - Nanoscience Technology Center (NTC) - Operations CG

Work Schedule

Monday - Friday 8:00 am – 5:00 pm. Schedule may vary as required.

Type of Appointment

Regular

Expected Salary

$20.29 to Negotiable

Job Posting End Date

Equal Employment Opportunity Statement:

The University of Central Florida is an Equal Opportunity/Affirmative Action Employer including Disabled/Vets.  Click on UCF's Equal Opportunity Statement to view the President’s Statement.

The UCF affirmative action plans for qualified individuals with disabilities and protected Veterans are available for inspection in the Office of Institutional Equity, Monday through Friday, from 9:00 a.m. to 5:00 p.m., upon request.

As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request. 

The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.

People Also Viewed

Lecturer, Associate Lecturer, Senior Lecturer, Instructor, Associate Instructor, or Senior Instructor, Mechanical and Aerospace Engineering

Mechanical & Aerospace Engineering - Academic Instruction R109484 Orlando Florida United States Orlando Faculty (Fac) Faculty Full time
The Opportunity The Department of Mechanical and Aerospace Engineering (MAE) at the University of Central Florida (UCF) in Orlando, FL, invites applicants for multiple full-time, 9-month, non-tenure earning lecturer, associate lecturer, senior lec...

Assistant Professor, Associate Professor, or Professor of Decarbonized Energy

Mechanical & Aerospace Engineering - Academic Instruction R109483 Orlando Florida United States Orlando Faculty (Fac) Faculty Full time
The Opportunity Decarbonization is one of the most important topics for a sustainable future that the entire humanity is facing. The world continues to move towards a low-carbon economy, with more than 110 countries and 200 of the world’s largest ...

Program Coordinator

Dean's Office - Faculty Excellence - CCIE R109473 Orlando Florida United States Orlando Administrative Management and (A&P) Staff Full time
College of Community Innovation and Education Dean’s Office – Faculty Excellence The College of Community Innovation and Education (CCIE) is a one-of-a-kind academic unit with distinct, interdisciplinary expertise and potential for partnership wit...

Want to be notified when we post new jobs?  Sign up here!

Not You?

Thank you - you'll begin receiving job alerts soon!

Email This Job To A Friend:

Not You?

Thank you for referring a friend!

FUTURE KNIGHTS

If you are not currently employed or enrolled as a student at UCF, start your application here.

Alert me about jobs like this

Not You?

Thank you

CURRENT KNIGHTS

If you are a current employee or student at UCF, log into Workday to view and apply for positions.

LOG IN TO WORKDAY