Executive Assistant III

Office of the Provost:

Redefining Higher Education for the 21st Century: The Office of the Provost and Academic Affairs orchestrates UCF’s efforts to be the 21st-century model for higher education in teaching, research, innovation, student success, inclusion and collaboration.

The office works with academic leaders, faculty, staff, students and advisors across UCF’s 13 colleges and multiple campuses to ensure excellence and drive world-class teaching and research. As the nation’s top talent producer among public universities, awarding more than 16,000 degrees annually, UCF prepares students to energize the workforce and improve society.

The office oversees divisions that span UCF’s academic enterprise, including curriculum, faculty hiring and development, digital and online learning, budgeting and student success initiatives. The office also works closely with campus stakeholders to reach goals in UCF’s Collective Impact Strategic Plan.

The Opportunity:

The Office of the Provost seeks experienced candidates for an Executive Assistant III. The Executive Assistant III is responsible for a full spectrum of executive administrative and project support, working primarily with the Provost. Additionally, this position may support the administrative needs of administrative leaders within the Office of the Provost and Academic Affairs. The ideal candidate for this role is highly organized, detail-oriented, and a strong analytical thinker.

Responsibilities:

• Proactively administers the Provost and Executive Vice President for Academic Affairs, complex calendar, commitments, travel, expenditures and prepares spend authorizations and expense reports. May represent these individuals as backup when primary contact is unavailable.

• May conduct research, evaluation, and analysis, as needed. 

• Plan and manage administrative assignments related to on-going projects across the Academic Affairs executive team. Organize and coordinate delivered projects and materials for Provost review when received.

• Organize and maintain sensitive and confidential information. A high level of integrity and discretion is key for this role. 

• Liaise with others across campus, as appropriate, to accomplish objectives. 

• Respond to emails and inquiries at the discretion of the Provost and Executive Vice President for Academic Affairs when applicable.

• Prepare communications, reports, meeting agendas, and minutes.

• Capture key information and action steps from meetings.

• Complete or support relevant follow-up or tracking of action steps. 

• Other duties as assigned. 

Minimum Qualifications:

Bachelor's or Master's degree and 6+ years of relevant experience or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219.  Click here for more information

Preferred Qualifications:

• 6+ years of experience as an executive assistant, administrative assistant, or similar role supporting senior leadership or executives.

• Familiarity with managing complex calendars, travel arrangements, and correspondence for executives.

• Experience serving as primary point of contact for executives, screening and prioritizing communications.

• Experience handling confidential information with discretion and professionalism.

• Experience working in higher education is a plus.

The most successful candidate may possess the following qualities:

• Demonstrated ability to anticipate the needs of executives and act proactively, sometimes with little to no supervision.

• Strong written and verbal communication skills, with the ability to draft professional correspondence, reports, and presentations.

• Excellent interpersonal skills, able to engage with executives, clients, and colleagues at all levels of the organization.

• Ability to adapt to changing priorities and a dynamic work environment.

Additional Application Materials Required:

In addition to your application, please provide your resume and a cover letter expressing your interest in this role.
 

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you’ll play an integral role at one of the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you’ll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills and you’ll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks!  UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program 

• Paid time off, including annual and sick time off and paid holidays

• Retirement savings options 

• Employee discounts, including tickets to many Orlando attractions 

• Education assistance 

• Flexible work environment 

• And more…For more benefits information, view the UCF Employee Benefits Guide.

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.

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Equal Employment Opportunity Statement:

The University of Central Florida is an Equal Opportunity/Affirmative Action Employer including Disabled/Vets.  Click on UCF's Equal Opportunity Statement to view the President’s Statement.

The UCF affirmative action plans for qualified individuals with disabilities and protected Veterans are available for inspection in the Office of Institutional Equity, Monday through Friday, from 9:00 a.m. to 5:00 p.m., upon request.

As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request. 

The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.