Executive Assistant III

Office of the Provost and Academic Affairs:

The Office of the Provost and Academic Affairs provides oversight to UCF's academic enterprise, including the university's 12 colleges and academic administrative units. The office works with academic leaders, faculty, staff, students and advisors across UCF’s colleges and multiple campuses to ensure excellence and drive world-class teaching and research.

The Opportunity: 

The Executive Assistant III is a highly visible role representing the Office of the Provost and Academic Affairs and serving as the first face of contact for the Provost and Executive Vice President for Academic Affairs. The position is responsible for providing executive administrative and operational support to the Provost. The role is essential for enhancing operational efficiency, managing priorities, and enabling the Provost and other leadership to focus on institutional goals and executive decision-making. A high level of integrity and discretion is key for this role.

Responsibilities:

• Serves as the primary administrative support to the Provost and Executive Vice President for Academic Affairs, including calendar management, preparedness for meetings and commitments, travel coordination, and preparing spend authorizations and expense reports in accordance with university procedures on behalf of the Provost.

• Serves as a highly visible point of contact for the Provost, academic leadership, and the department. Maintaining a high level of professionalism, assists guests, addresses inquiries and confers with internal and external stakeholders, including the President's Office, to advance leadership and department priorities.

• Collaborates with administrative and operational leadership to promote operational efficiency, including the timely completion of tasks, effective support for leadership and events, predicting departmental and leadership needs, and confirming accuracy and thoroughness of work with confidentiality, tact, and diplomacy.

• Supports administrative leaders within the Office of the Provost and Academic Affairs, serving as secondary support for calendar and administrative functions, including meeting coordination, operational tasks and supporting the management of special projects and processes, while working independently with limited supervision.

• Ensures the adherence of university policies and regulations governing administrative business processes. Confirms the accuracy of documents and items requiring Provost approval.

• Other duties as assigned.

Minimum Qualifications: 

Bachelor's or Master's degree and 6+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).

Preferred Qualifications:

• 6+ years of experience providing executive-level administrative support to executive leadership (C-suite leadership).

• Familiarity with managing complex calendars, travel arrangements, and correspondence for executives.

• Understanding of UCF organizational structures, processes, and policies.

• Excellent time management skills, with the ability to prioritize tasks in a fast-paced environment with competing deadlines.

• Strong written, oral, and interpersonal communication skills, with extensive experience interacting with staff and leadership at all levels of an organization.

• Experience working in higher education.

• Experience serving as primary point of contact for executives, screening and prioritizing communications.

• Experience with Workday or similar ERP systems.

• Experience handling confidential information with discretion and professionalism.

Additional Application Materials Required: 

In addition to your application, please include a cover letter and resume.

Special Instructions to the Applicants:

Applicant must be authorized to work for any U.S. employer, as sponsorship is not available for this position.

Are you ready to unleash YOUR potential?  

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you’ll play an integral role at one of the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you’ll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills and you’ll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks! UCF offers: 

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program 

• Paid time off, including annual and sick time off and paid holidays

• Retirement savings options 

• Employee discounts, including tickets to many Orlando attractions 

• Education assistance 

• And more…For more benefits information, view the UCF Employee Benefits Guide.

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.

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As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request.  

UCF is proud to be a smoke-free campus and an E-Verify employer. 

If an accommodation due to a disability is needed to apply for this position, please call 407-823-1336 or email onac@ucf.edu.

For general application or posting questions, please email talent@ucf.edu.