Graduate Medical Education Coordinator

The Opportunity:

The University of Central Florida seeks a Graduate Medical Education Coordinator to provide institutional oversight to medical residencies and fellowships located among seven (7) hospital sites around the state of Florida. The GME Coordinator is responsible for assisting in the management of the rapid growth of the Graduate Medical Education program with community partners such as HCA and Veteran's Administration.

Responsibilities:

Onboarding:

• In partnership with COM-HR, ensure successful onboarding for all incoming physician learners.

• Assist with I-9 verifications, onboarding documentation, and orientation logistics.

• Travel to program sites to facilitate in-person onboarding activities as needed

Contracts:

• Coordinate with HR, HCA, and the GME team to ensure accurate information is included in all contracts for new hires, extensions and renewals.

• Distribute, track, and manage the collection of fully executed agreements.

• Partner with UCF Global and COM-HR to manage employment authorization (EAD) processing and I-9 verifications for international physician learners.

• Serve as the primary liaison for all international medical graduates, fellows, and chiefs regarding visa, work authorization, and ECFMG compliance.

• Create and maintain ECFMG appointment profiles; oversee J-1 visa sponsorship, renewals, and related documentation.

• Ensure timely communication and compliance with federal, state, and institutional immigration policies.

Data & Compliance:

• Collect, validate, and enter data into New Innovations and other institutional databases, including demographics, licensure, test scores, and visa records. Monitor compliance with institutional, ACGME, and federal requirements.

Stipends:

• Manage quarterly stipend spreadsheets; verify accuracy with program administrators before submitting for payment.

• Data collection, validation and entry to New Innovations for trainee demographics, test scores, licensure, UCF employee data, visa information and record keeping.

• Volunteer & Affiliated Faculty / Conflict of Interest.

• Assist with conflict-of-interest disclosures and volunteer/affiliate faculty processing.

• Other duties as assigned include but not limited to the timely completion of required university and college trainings and updates.

Minimum Qualifications:

Bachelor's or Master's degree and 2+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6). 

Preferred Qualifications:

• Experience or prior involvement in Graduate Medical Education (GME).

• Demonstrated proficiency with ACGME Institutional, Common, and Specialty-Specific Requirements.

• Working knowledge of U.S. immigration and visa processes relevant to physician trainees, faculty, and international medical graduates.

• Demonstrated proficiency in Microsoft Excel and solid working knowledge of Microsoft Office applications, including Word, Teams, and Outlook.

• Prior experience using WebADS, ERAS, NRMP, and New Innovations software in a medical education or academic setting.

• Bachelor’s degree or Master’s degree in a relevant field.

Additional Application Materials Required:

In addition to your online application, please submit a cover letter and a resume.

Special Instructions to the Applicants:

The anticipated salary range for this position is $48,722 - $59,684. The final salary will be determined based on the candidate's qualifications, experience, and internal equity considerations.

This is an Auxiliary-funded position. Employment is subject to the availability of funding and may cease at the time funding for this employment is depleted.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you’ll play an integral role at one of the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you’ll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you’ll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks! UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program 

• Paid time off, including annual and sick time off and paid holidays

• Retirement savings options 

• Employee discounts, including tickets to many Orlando attractions 

• Education assistance 

• And more…For more benefits information, view the UCF Employee Benefits Guide.

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.