Program Coordinator

The Opportunity:

The University of Central Florida (UCF) College of Medicine (COM) is seeking well-qualified candidates for a Program Coordinator position. This position oversees the planning and implementation of a variety of business, auxiliary, and administrative programs which include revenue-generating agreements, cafe operations, fiscal responsibilities, and professional services contracts for the College of Medicine. This position is responsible for the support of property management and/or facility responsibilities related to medical education, clerkships, student housing, research, and clinical support.

Responsibilities:

• Provide support functions as they relate to medical and academic support operations for student housing, classrooms, clinical skills, anatomical facilities, research, and clinical and health locations. Oversee coordination of facility issues, apartment work orders, and student rotations. Travel to all College of Medicine off-site and out-of-town locations monthly to maintain compliance with contracts and occasionally required to address student concerns after hours.

• Oversee the installation of furniture, fixtures, and other COM-related equipment. Operate programs and services efficiently by assuring compliance with code requirements and ergonomic measures. Track deliveries and supervise installations and set-up. Organize layout and schematic drawings. Monitor furnishings and resolve issues at student clerkship apartments.

• Provide assistance when needed to maintain critical university functions and perform duties even during an interruption in normal operations. May be designated as Department Critical Personnel in the event of an emergency or disaster.

• Prepare purchase orders & ensure inventory quantities are sufficient for needs. Coordinate with multiple suppliers to monitor orders, changes, or cancellations. Contact suppliers to schedule or expedite deliveries and to resolve shortages, and missed or late deliveries. Track and review the accuracy of specifications, invoices, and payments including monthly apartment charges.

• Assist with revenue-generating tracking, processing, and preparation of financial reports as they pertain to facility usage agreements, cafe operations, and other revenue-generating events. Attend pertinent event-related meetings and assist legal to prepare documents. Create quotes, obtain approvals, request insurance information, and coordinate additional labor, supplies, and setup. Assist with capital and space planning. Maintain database of all floor plans. Assist with administrative duties that may include support of the reception area.

• Assist with the preparation of budgets and allocation of operating funds. Determine and forecast funding requirements and provide justifications for budget requests. Collect and analyze data as appropriate. Prepare reports. Safeguard and organize essential records and record-keeping systems. May serve as liaison between the department and other agencies/departments. Arrange, coordinate, and schedule individual or group meetings as they relate to job functions. Provide support for student clerkship rotations. Prepare and distribute key packets for different housing locations. Coordinate with various departments for lease renewals or changes in the quantity of apartments needed.

• Perform other duties as assigned to include but not limited to required university and college training. May on occasion be asked to assist with last-minute requests for assistance with other duties within the department.

Minimum Qualifications:

Bachelor's or Master's degree and 2+ years of relevant experience or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219. Click here for more information

Preferred Qualifications:

• Ability to travel to other College of Medicine sites within Florida.

• Property management experience.

• Experience with Microsoft Excel and Adobe software.

The most successful candidates may possess the following qualities: 

• Strong organizational skills.

• Self-starting ability.

Special Instructions to the Applicants:

In addition to your application, please submit a resume and cover letter.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you’ll play an integral role at one of the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you’ll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you’ll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks! UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program 

• Paid time off, including annual and sick time off and paid holidays

• Retirement savings options 

• Employee discounts, including tickets to many Orlando attractions 

• Education assistance 

• Flexible work environment 

• And more…For more benefits information, view the UCF Employee Benefits Guide click here.

Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.

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Equal Employment Opportunity Statement:

The University of Central Florida is an Equal Opportunity/Affirmative Action Employer including Disabled/Vets.  Click on UCF's Equal Opportunity Statement to view the President’s Statement.

The UCF affirmative action plans for qualified individuals with disabilities and protected Veterans are available for inspection in the Office of Institutional Equity, Monday through Friday, from 9:00 a.m. to 5:00 p.m., upon request.

As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request. 

The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.