Travel Procurement Coordinator II

College of Community Innovation and Education – Finance Business Center:

The University of Central Florida’s College of Community Innovation and Education (CCIE) is a one-of-a-kind academic unit with distinct, interdisciplinary expertise and potential for partnership with community stakeholders, conceived to address societal challenges and work alongside the community. Established in 2018, the college offers undergraduate and graduate programs on the main campus and UCF Downtown. At the heart of the college's mission is the institutional commitment to transform lives and strengthen society by developing a unified vision and innovative solutions to complex social issues. CCIE promotes innovation through state-of-the-art interdisciplinary research with social impact, contemporary inclusive teaching and learning practices, and preeminent service for the disciplines, the institution, and the community.

The Opportunity:

UCF’s College of Community Innovation and Education (CCIE) is currently accepting applications for a qualified Travel & Procurement Coordinator II to work in the college's Finance Business Center. The Travel & Procurement Coordinator II will act as a primary point of contact for colleges/divisions for procurement-related and travel-related activities. This role is responsible for the procurement of assigned services and commodities, and they will provide daily monitoring and processing of requisitions throughout UCF systems. This position will also arrange business travel for university employees, assist in travel arrangements, ensure university travel rules are followed, and make necessary reservations for accommodations while also assisting with the collection, review and processing of the documentation required to support expense reports to ensure prompt and accurate reimbursement of approved expenses.

UCF is seeking to fill multiple roles. Candidates for this job posting will be considered for additional vacancies in this department.

Responsibilities:

Procurement:

• Initiates requisitions and support colleges/divisions with purchases.

• Reviews requests for procurement policy adherence prior to entry into Workday and proposes alternative solutions in instances where the request is out of compliance.

• Acts as a liaison between college/division staff, general counsel and the vendor on the development of contractual agreements.

• Makes procurement card purchases for college/division needs.

• Manages purchase orders, expense authorizations, invoice receipts and invoice payments.

• Initiates change orders to purchase orders.

• Adds and/or validate Worktags to verify appropriateness for acquisition.

• Performs receiving in Workday.

• Supports the management and tracking of college/division assets and inventory.

• Verifies, reviews and reconciles procurement card transactions to ensure compliance with university policy and regulations.

Travel:

• Serves as a general resource and point of contact for travel-related issues.

• Assists employees with travel-related issues or concerns.

• Receives and respond to incoming travel requests.

• Initiates spend authorization for travel upon request.

• Researches and compares available travel and hotel accommodations to identify the best available option for each travel need.

• Books travel and hotel accommodations upon request.

• Ensures travel reservations comply with university policies.

• Prepares and reconciles travel and field advances.

• Collects receipts and travel related expense documents to prepare travel expense reports for employees upon request.

• Reviews expense reports for policy adherence.

• Collects receipts for and reconciles expense card transactions.

• Collects receipts and prepares reimbursements other than travel.

• Ensures that reimbursement complies with university policies.

• Adds and/or validates Worktags to verify appropriateness for acquisition.

• Ensures all required permissions and documentation are on file.

Minimum Qualifications:

High School Diploma or equivalent and (2+) years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219. Click here for more information

Preferred Qualifications:

We welcome candidates with experience in any of the following:

• Bachelor's degree.

• Experience working at UCF or in higher education.

• Previous experience in support of procuring goods and services or supporting travel coordination.

• Familiarity with Concur or similar travel management platforms.

• Working knowledge of financial, procurement, and travel rules, regulations, processes, and procedures and ability to explain facts, processes and procedures to others.

• Demonstrable knowledge of principles and processes for providing customer and personal services, such as customer needs assessments, meeting quality standards for services, and evaluation of customer satisfaction.

The ideal candidate may possess these qualities:

• Proven track record of managing multiple projects and coordinating logistics in a fast-paced environment.

• Ability to build effective and valued professional relationships with peers, colleagues and cross-functional teams and to conduct oneself in an ethical manner.

• Excellent organizational abilities.

• Desire to genuinely help people and provide solutions.

Special Instructions to the Applicants:

UCF is seeking to fill multiple roles. Candidates for this job posting will be considered for additional vacancies in this department.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you’ll play an integral role at one of the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you’ll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills and you’ll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks!  UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program 

• Paid time off, including annual and sick time off and paid holidays

• Retirement savings options 

• Employee discounts, including tickets to many Orlando attractions 

• Education assistance 

• Flexible work environment 

• And more…For more benefits information, view the UCF Employee Benefits Guide.

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.

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Equal Employment Opportunity Statement:

The University of Central Florida is an Equal Opportunity Employer. 

As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request.   

The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.”  

If an accommodation due to a disability is needed to apply for this position, please call 407-823-1336 or email oie@ucf.edu.