Maintenance Planner II

Facilities and Business Operations:

Facilities and Business Operations at UCF is dedicated to fostering a conducive educational environment for our faculty, staff, students, and the broader community. We are committed to excellence, providing unparalleled expertise, and maintaining a world-class standard in service.

Please visit us at: https://fs.ucf.edu/ or Facebook and Instagram: UCF Facilities

The Opportunity:

The Facilities Operations Department within Facilities and Business Operations is seeking to hire a Maintenance Planner II. This role is responsible for coordinating, executing, and managing the repair and replacement of university facilities assets, with a primary focus on the successful completion of capital improvement projects, asset renewal initiatives, and chargeable work order and project requests. The Maintenance Planner II oversees the planning, scheduling, and coordination of all aspects of work planning, including contractor management, quality control, project documentation, permitting, and other related activities necessary to ensure effective and efficient project execution.

Responsibilities:

• Provide accurate and complete planned work packages by maintaining and entering detailed, timely data in AiM and e-Builder, including work status, costs, schedules, scope details, estimates, specifications, drawings, specialized equipment, UCF Standards requirements, permitting, compliance, and safety evaluations/plans for projects at both the Main Campus and Health Sciences Campus.

• Develop scopes of work to be performed by contractors and vendors while ensuring compliance with UCF Procurement and Continuing Service Contractor guidelines.

• Ensure processes and services meet current UCF Standards, follow departmental process guides, improve maintainability, and comply with policies and regulations.

• Plan, organize, schedule, coordinate, and direct activities related to the repair, restoration, and replacement of existing assets, including oversight and management of contractors and consultants.

• Schedule repairs in logical and necessary steps to meet required deadlines.

• Collaborate with faculty and staff to ensure campus needs are met.

• Provide stakeholders with project schedules that coordinate efforts between maintenance shops, building liaisons, vendors, customers, faculty, staff, UCF Inspectors, State of Florida Inspectors, and other stakeholders involved in completing work order requests.

• Coordinate and manage utility and equipment shutdowns with appropriate stakeholders to support project completion.

• Analyze schedule status and forecast availability by categorizing work backlogs, prioritizing needs, and assigning resources (line personnel and/or vendors) for timely completion.

• Monitor contractor performance through periodic inspections to ensure scope fulfillment, completeness, quality workmanship, and compliance with the Work Management Process and Project Manager Manual.

• Facilitate customer work review meetings using planning documentation and progress reports.

• Track and report on planned versus completed work through regular updates and performance reporting.

• Perform other duties as assigned.

Minimum Qualifications:

Bachelor’s or Master’s degree and 4+ years of relevant experience. Or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6). 

Preferred Qualifications:

• Bachelor’s degree in Engineering, Construction Management, Facilities Management, or a related field.

• Experience in project management and using work order systems such as AiM and e-Builder.

• Experience with planning, scheduling, and coordinating repair, replacement, or renovation projects.

• Knowledge of safety regulations, permitting processes, and compliance requirements.

• Proficiency with computer applications for data entry, scheduling, and reporting.

• Knowledge of NEC, Florida Building Code, and ADA.

• Technical understanding of HVAC and mechanical systems.

• Demonstrated ability to manage contractors, vendors, and consultants to ensure quality and timely completion of projects.

• Experience working in higher education or large institutional facilities environments.

• Strong organizational and communication skills with experience coordinating multiple stakeholders, including inspectors, faculty, and staff.

Special Instructions to the Applicants:

Applicants who do not hold a degree but possess a high school diploma and a minimum of eight (8) years of relevant experience are encouraged to apply, as they meet the minimum qualifications for this role as a combination of relevant comparable education and experience.

The anticipated salary range for this position is $56,030 to $61,929. The final salary will be determined based on the candidate's qualifications, experience, and internal equity considerations.

Position requires a valid Class E driver’s license. The position may involve driving to various locations on and off campus to conduct University business.

If you are selected as the final candidate for an employment opportunity, both your position and salary will be significantly based upon the information that you have provided in your application for employment. We urge you to please take the time to complete the application in its entirety.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you’ll play an integral role at one of the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you’ll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you’ll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks!  UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program 

• Paid time off, including annual and sick time off, and paid holidays

• Retirement savings options 

• Employee discounts, including tickets to many Orlando attractions 

• Education assistance 

• And more…For more benefits information, view the UCF Employee Benefits Guide.

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.

Department

Work Schedule

Type of Appointment

Expected Salary

Job Posting End Date

As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request.  

UCF is proud to be a smoke-free campus and an E-Verify employer. 

If an accommodation due to a disability is needed to apply for this position, please call 407-823-1336 or email onac@ucf.edu.

For general application or posting questions, please email talent@ucf.edu.